Dear Board members,

This email announces the agenda for our next Board meeting, scheduled for Thursday, 21 May 2026, from 16:00 to 16:30 UTC. The meeting will take place in the XSF chatroom at xmpp:xsf@muc.xmpp.org?join.

Brief context is included for each agenda item to support preparation.

1. Welcome

Opening of the meeting.

2. Formalize Agenda
Confirm and approve the agenda for this meeting.

3. Board Readiness Assessment

Assess whether current discussions about (1) AI use in writing XEPs, (2) process changes related to contributor IPR/copyright handling, and (3) possibly becoming a CVE Numbering Authority are ready for formal Board decision-making.

Decide whether each topic should:

(a) remain in open discussion phase while clearer proposals are developed, or
(b) move into a structured decision phase with defined options, criteria, and trade-offs prepared for Board approval.

Mailing list threads:

(1) https://mail.jabber.org/hyperkitty/list/standards@xmpp.org/thread/TEATGPR45FKDE767ADOQMAPDVBOC2ZQW/

(2) https://mail.jabber.org/hyperkitty/list/standards@xmpp.org/thread/QOCHL4TYV3372U34RAMWBAY4BGREZQFE/

(3) https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/ZRI4PL2X3LQE3R7HRQCXXWMBB6UO7AS5/

4. XSF EU legal structure: Evaluation Framework

Review the current status of the evaluation criteria for the EU legal structure transition, noting that little to no additional feedback was received from the members mailing list. Agree on a finalised and ordered set of evaluation criteria to be used for comparing and assessing options. Define next steps, including how these criteria will be used in a structured comparison and prioritisation process for the available proposals.

Mailing list thread: https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/J5U4MXNFP6MLIAUVJIYEEKUJALJUZEDM/

Wiki page: https://wiki.xmpp.org/web/XSF_EU_Legal_Transition_Proposal

5. Any Other Business (AOB)
Items not listed above that require brief attention.

6. Date of next meeting
Agreement on the date of the next Board meeting.

7. Close

Closing of the meeting.

Please review the relevant materials ahead of the meeting so that we can use our time efficiently.

Kind regards,

Guus