Dear Board members,

This email announces the agenda for our next Board meeting, scheduled for Thursday, 5 February 2026, from 17:00 to 17:30 UTC. The meeting will take place in the XSF chatroom at xmpp:xsf@muc.xmpp.org?join.

Brief context is included for each agenda item to support preparation.

1. Welcome
Opening of the meeting.

2. Formalize Agenda
Confirm and approve the agenda for this meeting.

3. Review and vote on proposed changes to XEP-0001 and XEP-0143
The Board will review and vote on proposed changes to XEP-0001, which require Board approval.
The Council has already approved the proposed changes to XEP-0143. This item is included to ensure process clarity and to determine whether the Board wishes to formally note or endorse those changes as well.

4. Summit and FOSDEM report and follow ups
A brief review of the recent Summit and our presence at FOSDEM. The purpose is to identify any concrete outcomes, learnings, or potential follow-up topics that may require future Board or membership attention. No decisions are expected under this item.

5. Increase Board meeting frequency
Discussion of a proposal to increase the frequency of Board meetings, with the aim of improving engagement, continuity, and overall productivity.

6. Any Other Business
Items not listed above that require brief attention.

7. Date of Next Meeting
Agreement on the date of the next Board meeting.

8. Close
Closing of the meeting.

Please review the relevant materials ahead of the meeting so that we can use our time efficiently.

Kind regards,

Guus