[Foundation] 2002 Election Schedule

David Iodice diodice at dgitech.com
Thu Apr 4 15:38:29 CST 2002


just my two cents, but if we can "reword" on-line voting to
something akin to these votes being "proxies" for the annual
meeting, then we might be able to offer electronic voting
prior to the annual meeting.  As part of the voting process,
we all accept a statement authorizing the secretary of the
JSF (or some other agent) to vote our ballots for membership
in accordance with our electronic vote.  I do something
similar for stockholders meetings all the time. We just have
to see if this type of process is provided for in the bylaws
and we cover the legalities etc.

-----Original Message-----
From: members-admin at jabber.org
[mailto:members-admin at jabber.org]On
Behalf Of Peter Saint-Andre
Sent: Thursday, April 04, 2002 4:19 PM
To: members at jabber.org
Subject: Re: [Foundation] 2002 Election Schedule


I have been reading the bylaws
(http://www.jabber.org/bylaws.html)
and I also chatted for a while with Michael Bauer about
this, since
he is the one who worked with the lawyers to formulate our
bylaws.

As you may recall, we did a few things "fast and loose" in
our
efforts to bootstrap the JSF. One of those was to create the
initial
membership and have them elect the Jabber Council before the
JSF was
officially incorporated and the Board of Directors took
office. The
bylaws (section 2.1) state that:

      The initial Members of the Corporation shall be
      admitted upon the affirmative vote of the Board
      of Directors of the Corporation at the initial
      meeting of the Board of Directors.

The initial meeting of the Board of Directors took place on
August
20, 2001, at which time the official incorporation documents
were
signed and witnessed by the founding Board. Therefore it is
most
accurate to consider JSF membership and Council membership
to have
begun on that date (when the Board accepted the initial JSF
members
and by extension the initial Council members). Therefore
Council
elections should take place in August.

OK, that's issue #1. Issue #2 is that, according section 8.1
of the
bylaws, election of the members of the Jabber Council is to
occur at
the annual meeting of the JSF members. Now, I know we have
never held
such a meeting (our weekly discussions do not count as
meetings).
However, according to the bylaws we need to hold such a
meeting each
year. Attendance at the annual meeting does not need to be
in person,
in fact it's doubtful that we would have an in-person
meeting since
JSF members live all over the world. But we do need to hold
an annual
meeting in order to comply with the bylaws, and we need to
elect the
members of the Board of Directors and of the Council at that
meeting.
We can also transact other business at that meeting if
desired, and
appropriate notice must be given (etc.).

So....

My conclusion is that we need to hold our first annual
meeting of the
JSF members on or about August 20, 2002, and that certain
items need
to be on the agenda at that meeting (including election of
members of
the Board of Directors as well as of the Jabber Council).

Therefore it is somewhat premature to initiate the process
of electing
members of the Council, although I very much like the
process proposed
by Ryan Eatmon.

I will research the bylaws some more and report back to the
membership
with my results. And naturally further discussion is welcome
on this
list.

Thanks!

Peter

--
Peter Saint-Andre
email+jabber: stpeter at jabber.org
weblog: http://www.saint-andre.com/blog/

On Thu, 4 Apr 2002, Peter Saint-Andre wrote:

> Well, the period of service for Council members was
supposed to be one
> year and the original Council elections were held in
mid-June of 2001.
>
> Peter
>
> --
> Peter Saint-Andre
> email+jabber: stpeter at jabber.org
> weblog: http://www.saint-andre.com/blog/
>
> On Thu, 4 Apr 2002, Michael Bauer wrote:
>
> >
> > This does sound great, Ryan, but there is one
technicality.  The vote for
> > the Council is supposed to occur during the annual
meeting of the
> > Foundation, which would be in August to coincide with
the start of the
> > Foundation.
> >
> > Another point, one that's less clear, is again with
respect to
> > nominations.  Anyone can petition to become a Member of
the Foundation and
> > this openness might apply to Council Members as well.
The notion of
> > publishing a platform coincides nicely with application
for membership in
> > general and the debate is a nice touch that doesn't seem
to conflict with
> > any of the by-laws.
> >
> > I don't want to seem like Miss Parliamentarian and am
not one to let rules
> > get in the way of progress but still, the Foundation is
a legal
> > corporation and not just a club.  I think if you don't
do things in the
> > defined way then you could open things up to a
disgruntled nominee who
> > could technically challeng the legality of an election.
> >
> > On Wed, 3 Apr 2002, Ryan Eatmon wrote:
> >
> > > My fellow JSF Members,
> > >
> > >   It is time to elect the Jabber Council members for
2002-2003.  The
> > > elections are going to be held starting on June 15th.
While this is two
> > > months away, we want to make sure we start early
enough to give the
> > > candidates enough time to prepare, and for you to get
to know the
> > > candidates and find out more about them.  Find out
where they stand on
> > > issues and where they've been working in the Jabber
Community.
> > >
> > >   We are going to be doing things a little differently
this year.  We
> > > want to model this after the Debian DPL elections.
Instead of just
> > > having a mad rush to be on the Council, we want to
make sure that the
> > > people you want on the Council, get on.
> > >
> > >   We are going to start off by allowing you to
nominate fellow members
> > > (excluding yourself) to get a feel for who you want to
be on there.
> > > >From that list we will pick the top 14 names, of the
willing nominees,
> > > and that will become the Candidate list for this
election.
> > >
> > >   The Candidates will then have the chance to publish
their platforms,
> > > and give you a chance to get to know them better.
Following that we
> > > will host a debate where more in-depth questions from
the membership
> > > will be posed to each candidate and each will be given
a chance to
> > > respond.  Following the debate, we will have a two
week window for you
> > > to reflect and ask the candidates any other questions
you might have,
> > > and the elections will start on June 15th.
> > >
> > > Here is the timeline and description of each step:
> > >
> > >
> > > April 8-26: Nomination Period
> > >   - Members may nominate any of the members they
choose
> > >     to *EXCEPT* for themselves.
> > >   - Each member can nominate 3 other members for the
Council.
> > >   - Members may make it known that they are interested
in being
> > >     nominated, or they do not wish to be nominated.
> > >   - The top 14 willing nominees will be notified that
they are
> > >     candidates.
> > >
> > > May 6-10: Candidate Platform Preparation
> > >   - Candidates will be given a week to prepare their
platform.
> > >   - The platform is a background about yourself, your
positions
> > >     on issues, what you want to accomplish by being a
Council
> > >     member, etc...
> > >
> > > May 13-24: Member Research
> > >   - Members should read over the platforms and think
of more in
> > >     depth questions they would like to have answered.
> > >   - All questions go to the debate coordinator to be
announced
> > >     by May 10.
> > >
> > > May 29: Debate
> > >   - The debate coordinator will pick the best
questions, and
> > >     host the debate.
> > >
> > > June 15-21: Voting for new Council
> > >   - Each member can cast their votes for the people
they want
> > >     on the Council.  Top nine scores win.
> > >
> > > Note: All dates are in American Central Time.
> > >
> > >
> > > That's it.  We are looking forward to this election.
Let's all work to
> > > make it a good one.
> > > _______________________________________________
> > > Members mailing list
> > > Members at jabber.org
> > > http://mailman.jabber.org/listinfo/members
> > >
> >
> > --
>
> ----------------------------------------------------------
----------------
> > Michael Bauer        me at michaelbauer.com
http://www.michaelbauer.com
> >
> > _______________________________________________
> > Members mailing list
> > Members at jabber.org
> > http://mailman.jabber.org/listinfo/members
> >
>
>

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