[Members] Board Meeting Logs for 2009-10-21
admin at flosoft.biz
Thu Oct 22 17:47:44 CDT 2009
The logs from today's meeting are below.
[17:01:07] *** stpeter has set the subject to: XSF Board Room
[17:01:10] <Florian> sorry :)
[17:01:14] <Florian> missed the iCal :)
[17:01:22] <Will> it's all right, not sure Jack's really here yet
[17:02:00] <Will> i was just messin with you.
[17:02:03] <Florian> :D
[17:03:10] <Florian> I think he'll be here in a minute
[17:03:35] <Will> i'm sure he will
[17:04:02] <jack> i'm here
[17:04:07] <Florian> yay :)
[17:04:13] <Florian> so, let's start I'd say
[17:04:17] <jack> is nyco coming?
[17:04:27] <Florian> He's not online atm
[17:04:57] <Will> i think it'd be a bit short notice for him if he did
but making sure we invite him next time should be no.1 on the agenda
[17:05:11] <Florian> check :)
[17:05:35] <Florian> so, I had 2 things to talk about in my mail
[17:05:45] <Florian> 1. The final board.
[17:06:01] <Florian> since there will be member elections soon, we
should add this to the vote
[17:06:41] <Florian> so I would propose, we ask the members to extend
the current board size to 4 and add Nyco.
[17:06:48] <Will> i agree
[17:07:13] <jack> and also add our two proposals
[17:07:31] <Will> yes
[17:07:32] <Florian> right.
[17:07:37] <jack> conversation died down on prop 2, so i'll take that
as rough consensus
[17:08:17] <jack> looks like prop1 issues are resolved by prop2.
[17:08:34] <Florian> right
[17:08:52] <Florian> anything else to say about that?
[17:09:03] <Will> i think it's all been said on list
[17:09:12] <Florian> right
[17:09:32] <Florian> so the next topic would be, FOSDEM / XMPP Summit
[17:10:00] <Will> I note that we can get an application in for stand
now but not yet for a dev room
[17:10:14] <Will> as they are 'reworking' the concept
[17:10:21] <Florian> right. Who handled this last year?
[17:10:26] <Florian> i.e. the talks with the FOSDEM people
[17:10:28] <Will> peter probably
[17:10:30] <jack> peter and florian?
[17:10:47] <Florian> I didn't do anything with the FOSDEM people, but
I would be up for the task :)
[17:10:59] <jack> i tihnk we need to ask for one or two volunteers to
work on this, and give them a couple of concrete tasks
[17:11:09] <jack> i think the list of stuff is like this:
[17:11:20] <jack> 1) secure FOSDEM dev room and communicate with
[17:11:33] <jack> 2) prepare and maintain summit-8 (or 9?) page
[17:12:05] <jack> 3) find a dinner location and dinner sponsors
[17:12:34] <jack> 4) collect and choose talk proposals
[17:13:02] <Florian> I would be up for 1,3 mainly, but could
definitely help out with 2 and 4
[17:13:07] <jack> we usually have a booth as well, so we will need to
find one or two volunteers to staff the booth
[17:13:18] <Will> 5) Find a hotel for the XMPP Summit part
[17:13:33] <jack> yeah, #5 was the hardest part last year :)
[17:13:34] <Will> 6) apply for a stand/booth
[17:13:52] <Will> jack: we should canvas opinions on the quality of
the place we used last year
[17:14:02] <jack> yeah
[17:14:04] <Will> see if people would be ok with a re-booking
[17:14:11] <Florian> right
[17:15:00] <Will> We should also try to be more active this year in
using the stand as raising interest in XSF membership applications
(but that sort of detail can wait)
[17:15:19] <Florian> yeah
[17:15:53] <Will> perhaps a wiki page for members to jot down talk
proposals and promotional ideas they have
[17:16:08] <Florian> sounds good
[17:16:57] <Florian> for the Summit page, we had that on the XMPP.org
website last year, which was quite nice to maintain
[17:17:23] <Florian> I would still use that for the finalised
[17:17:29] <Florian> instead of the wiki
[17:17:39] <Will> yeah but wiki's are good for ideas
[17:17:45] <Will> and kicking them about
[17:18:45] <Florian> so yeah, I've got some spare time to work on the
[17:18:56] <Florian> and I'll be local in December / January
[17:20:35] <Will> so - on another subject are we resolved that the
next meeting should include Nyco (if not held after the whole
membership election thing)
[17:20:47] <Florian> +1
[17:23:44] <Florian> is that all about FOSDEM for now?
[17:24:19] <Will> I think so, Jack's list looks complete. We should
consolidate it on Board, then post to Members for volunteers/ideas
[17:24:27] <Florian> right
[17:24:43] <Will> it's important i think to announce our intention to
be at fosdem as early as possible
[17:24:51] <Florian> yes
[17:26:00] <Florian> another question: what about the XSF finances /
[17:26:08] <Florian> what needs to be done there?
[17:26:16] <Will> we need to quiz peter about the state of the funds.
[17:26:29] <Will> we also need to get our act together with regards to
[17:26:36] <Florian> should we invite him to the meeting now?
[17:26:44] <Will> we had a discussion about this last year but it
[17:27:16] <Florian> right, should I quickly invite Peter about this?
[17:27:32] <Will> not unless he's got all the info to hand - i think
giving him time to prepare would be better
[17:27:40] <Will> put finances on agenda for next meeting
[17:27:51] <Florian> will add it to my scribbles
[17:27:55] <Will> as fosdem will cost money
[17:28:10] <Will> .. of course, we're assuming you'll do all the
fundraising from now on florian
[17:28:10] <Florian> indeed.
[17:28:15] <Will> :-)
[17:28:26] <jack> got stuck on phone
[17:28:30] <jack> back in a few secs
[17:28:34] <Florian> ok
[17:28:40] <Florian> so I'd say, also add Sponsors to the next meeting?
[17:29:00] <Will> +1
[17:30:26] <Will> I'd also like to propose that we invite members into
the next board meeting
[17:31:23] <Florian> ok, fair enough. Might be good once we start
talking about sponsors :)
[17:31:48] <Will> yes, they might have some contacts/ideas
[17:32:21] <Florian> another thing I would suggest, is to have the
next board meeting relatively soon, to see that there has been some
progress made on the Board size stuff and get FOSDEM going (we don't
want to miss any deadlines)
[17:32:54] <Will> ok - i'm ok for that
[17:33:59] <Florian> I would say next Wednesday, same time?
[17:35:57] <Will> that's ok for me.
[17:36:35] <jack> back
[17:37:23] <jack> +1 for next board meeting about sponsorship
[17:37:26] <jack> and inviitng members
[17:37:50] <jack> we can let everyone know what we'd like with regards
to sponsorsip, and ask everyone to see what they can do, etc :
[17:38:51] <Florian> right
[17:40:18] <Florian> what about the time for the next meeting?
[17:40:29] <jack> i'm fine for next wednesday at this time
[17:41:43] <Florian> anything else?
[17:41:49] <Will> nothing here
[17:43:04] <Florian> jack ?
[17:44:16] <jack> nothing here
[17:44:20] <Florian> In that case, should we make the meeting logs
[17:44:24] <jack> +1
[17:44:40] <Will> +1
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