[Members] Board minutes 20151026

Laura Crossley (Surevine) laura.crossley at surevine.com
Tue Oct 27 16:15:14 UTC 2015

As Dave is on holiday, the minutes are down to me this week (and the meeting was also able to run to time).

Present: Laura Crossley, Ralph Meijer, Adam Brault, Simon Tennant (although only to ask when the meeting was, half way through the meeting - autumn time changes caused some havoc this week)

Will Sheward sent his apologies to Laura. 

An email was shared with the Board prior to the meeting, about the duration and content of the meetings. The general idea is to keep the meetings at decision update level, and at a limit of 30 minutes; any discussions would then be held after the minuted meeting, immediately afterwards. This was agreed by the Board, and followed at this meeting.

As usual, using Trello to drive this: https://trello.com/b/Dn6IQOu0/board-meetings <https://trello.com/b/Dn6IQOu0/board-meetings> 

Agenda for today

Roll call and agenda agreement (5 minutes)
Review website commitment list (10 minutes - only an item until launch)
Review commitment list from last time (5 minutes)
Review items for discussion (5 minutes)
AOB (5 minutes)
Time and date of next

1. Confirmed those in attendance, and pointed to Trello Board (which has been updated to reflect changes to format).

At this point we realised DWD was on holiday, and we needed a minute taker. Laura offered (and then groaned inside as she remembered she would have to do all the minutes after the meeting as she couldn’t chair and record minutes at the same time. She is a multi-tasker Level Junior).

2. Review website commitment list

Adam confirmed he is very close to having the first iteration of the new website ready for Live. It was agreed that the tickets on the Trello Board were not deal breakers to the site going live, and that they would be reviewed after we have gone live, and then assigned. 

He asked for more QA / reviews (links here -  github.com/xsf/xmpp.org <http://github.com/xsf/xmpp.org> for the repo, new.xmpp.org <http://new.xmpp.org/> for the beta site). Laura agreed to shared this with the members, and stpeter said he would also get the word out. Laura offered to ask DWD to ask the Council members for a review.

The end of the conversation had Adam aiming to go live this week!

3. Review commitment list from last time

Simon was unable to update us on the work in securing an additional Treasurer. This has been carried to next week.

4. Review items for discussion

These are the topics for the Board & community to discuss after the Board meeting - the results of which will then be shared with the Board next week.

FOSDEM - Summit dates
Tag line for new website (after some lengthy debate during the last Board meeting)

5. AOB

There were three AOB’s this week. Board / Council elections, a Finance update and a FOSDEM update.

Board elections: Both Ralph and Laura confirmed they would stand again, although sadly Adam confirmed he would not. There is some concern over the low number of people currently standing.

Finance update: stpeter confirmed that after paying some overdue expenses, we will have circa $15,000 in the bank - with sponsorship money still coming in. 

FOSDEM update: Ralph (very happily) confirmed he has signed us up for a FOSDEM BOOTH AND DEV ROOM. We will be sharing a dev room with “the telephony people” - which has been dubbed the Realtime Lounge for now. Daniel (from the telephony crowd) and Ralph will be sending out calls for participation this week. 

6. Talk then slipped into discussion time, so we quickly set the time/date of next meeting. 

After this weeks timing confusion... we are on 16:00 UTC during (EU-)winter

And that, as they say, was a wrap.

Laura Crossley

phone  +448454681066
email  laura.crossley at surevine.com <mailto:laura.crossley at surevine.com>
skype  laura.crossley.surevine <>

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