[Members] XSF Board meeting minutes 12th October 2016

Laura Crossley (Surevine) laura.crossley at surevine.com
Thu Oct 13 08:23:30 UTC 2016

Hi all,

Great turnout last night, we had the whole Board in the meeting.


In attendance: Laura, dwd, Arc, bear, ralphm


As always is driven from Trello: https://trello.com/b/Dn6IQOu0/board-meetings <https://trello.com/b/Dn6IQOu0/board-meetings>
Roll call
Minute taker
Topics for decision
Review commitment list (what have we committed to do this week, what did people commit to do at the last meeting, and what is the progress )
Review items for discussion (for post-meeting conversation/discussion)
Time and date of next
#3 Topics for decision
Board and Council voting schedule
Some discussion / confusion about the responsibility of setting the date for Board re-elections. Preciously, Alex had asked the Board - the Board then discussed and agreed a date. Alex (rightly) realised this would clash with membership voting so readjusted dates himself. Board in agreement, future responsibility for setting the date and sharing that date with the Board is now with Alex - the Board will not set/agree the date of their own elections.
Extra information: If you are interested in running for Board (business stuff) or Council (technical stuff) for the 2016-2017 term please create an appropriate wiki page by October 31, 2016 and link it from here:
http://wiki.xmpp.org/web/Board_and_Council_Elections_2016 <http://wiki.xmpp.org/web/Board_and_Council_Elections_2016> Proxy voting will start on November 1st and we will hold our annual meeting to elect the Board and Council on November 15th.
Following StPeter’s email to the members@ list requesting an IOT Special Interest Group, the Board discussed the merits of such a group, the running of the group, and whether this was in fact a decision for the Board. Decision made that the Board is happy for the IOT SIG to be formed, on the condition that a Council members be either involved in the group or will be reported to by the SIG. StPeter and Rikard are actively working on making this happen - and the group will be open to all 
Action: dwd to take decision to Council and ensure a member is included. Share name of Council member with the Board at next meeting.

#4 Commitment list
stpeter: Outstanding item for stpeter on the D&Q quote. StPeter has picked this back up and is getting advice through his work contacts. Will feed back to Board next week.
dwd: call out to members list for volunteers to help with website maintenance. dwd will be sending this out asap.
ralphm: summit team call out. This was an old ticket, but led nicely into discussion about an email from Daniel Pocock re the format of the XMPP Summit next year, and whether an RTC day/session could be considered. It then got mentioned that an IOT focus would also be a positive. Ralphm wanted to do a little more thinking about this. One for discussion next week.
arc: working on producing marketing materials. Will feed back to Board next week.

#5 Items for discussion
Tobias raised a request for the Board to try and recruit more active members into the Editors group. SamWhited and StPeter both committed to making more time for this, but the Board agreed more involvement is needed.
Action: dwd to send call out to members list.

#6 AOBs
Summit: Please sign up here: http://wiki.xmpp.org/web/Summit_21 <http://wiki.xmpp.org/web/Summit_21>

Laura Crossley

phone   +448454681066
email   laura.crossley at surevine.com <mailto:laura.crossley at surevine.com>
skype  laura.crossley.surevine <>

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