[SCAM] Supporting sprints

Maxime Buquet pep at bouah.net
Thu Feb 20 21:14:15 UTC 2020

I am CC-ing members in hope that more people will join the discussion.

On 2019/11/20, Maxime Buquet wrote:
> Hi SCAM,
> I have added an item I would like to be discussed during our next
> meeting alongside others (2019-12-03): https://trello.com/c/2Q3RKyIT
> It is not a small item and so I would like to invite you to take some
> time to read it first and think about it so you don't discover it during
> the meeting.
> Comments on list would of course be welcome!

Things have been discussed within SCAM some time ago and we agreed[0]
that sponsoring sprints is something we want to see happen.

After discussing this a bit more with daniel, I propose following
concrete actions. I wasn't exactly sure under what format to propose
things, that can be reworked.


1. Money given by the XSF as sponsorship for a sprint shall be used for
food and(/or) beverages.

The amount is still TBD but I would suggest something around ~15EUR per
person for the whole event for a maximum of ~100-150EUR (or equivalent
depending on the country / currency).

This doesn't seem much, but my personal goal is to encourage
decentralization. Small (3-6) events everywhere. I understand though
that it might be easier for new people to take part with a slightly
larger number of people (6-10).

In the longer term, I'd like us to think about sponsoring travel and
accomodation, but that requires a lot more thoughts to be put into this.
Food and drinks is an easy first step.

2. Your event meets the requirements to be sponsored if:
- The topic(s) is XMPP-related.
- It is public. Limited seats / RSVP are fine.
- It is an event aimed at “contributors” of the protocol or XMPP
  implementations (e.g., developers, translators, documentarians,
  protocol designers).

3. To get your event sponsored once you meet the above requirements, you
should contact SCAM[1] and make sure your request gets on the agenda.
You do not need to be an XSF member.

Because you fill the requirements doesn't always mean we will be able to
support you.

SCAM will deliberate on a regular basis (TBD), and depending on the
number of requests, budget, etc., we might grant to one and not the
other (or none at all). In any case, do not hesitate to ask again for a
later event!

4. Communicate about it!

This means two things:
- Ensure the community knows about your work. Make sure people can build
  upon what you have done.
- Show people outside of our sphere that things are happening.

This is usually done by publishing what you have done (possibly
work-in-progress), sending your questions and/or summary of what has
been discussed to the list, writing an article about it, etc.

We are happy to help at any point if necessary. Please do not hesitate
to get in touch.


That's it. Please comment!

Happy Hacking!

[0]: https://mail.jabber.org/pipermail/scam/2019-December/000001.html

[1]: Either via email, mailto:scam at xmpp.org, but as mentioned above it
requires a subscription, so make sure you follow through with it. Or
join the channel xmpp:scam at muc.xmpp.org?join.

Maxime “pep” Buquet
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