[Summit] Summit / FOSDEM hotel

Guus der Kinderen guus.der.kinderen at gmail.com
Mon Jan 14 15:01:21 UTC 2019

Hello everyone,

The web form to be used for making a reservation is now available. Moments
ago, I've sent everyone that asked for it a copy. If you want one, but have
not received it, please let me know!

Please don't share the link with others, as availability is limited.



On Sun, 6 Jan 2019 at 19:45, Guus der Kinderen <guus.der.kinderen at gmail.com>

> Hello,
> As usual, the XSF is arranging a hotel group reservation for the upcoming
> XSF summit and FOSDEM event.
> We will be using the Thon EU hotel (Rue de la Loi 75, B-1040, Bruxelles),
> which is the same hotel as we've been using in the last few years.
> We've reserved a block of single rooms, that are available from Wednesday
> 30 Jan to Sunday 3 Feb. The rates are as follows:
> Wednesday 30/01: 185 EURO
> Thursday 31/01: 135 EURO
> Friday 01/02: 75 EURO
> Saturday 02/02: 75 EURO
> Sunday 03/02: 135 EURO
> This room rate is including breakfast buffet, but excludes a mandatory
> city tax of 4.24 per room and night.
> Extra cost for double use is 20 euro per room/night (different rates might
> apply for children - contact me if this interests you). A chargeable
> upgrade in another room type may be necessary as from a third person.
> It is not required to book every day: if, for example, you're only
> attending the Summit, it's fine to only book Thursday and Friday. Do take
> care to fill out the correct dates in the reservation form!
> As there was some questions related to this last year, I'd like to make it
> clear that it is by no means required to stay in this particular hotel. If
> you prefer to make your own arrangements, feel free to do so. There are no
> XSF-specific events scheduled to take place in the hotel, apart from it
> perhaps becoming the designated taxi pickup point.
> If you're interested in a room, please contact me privately (preferably
> via email), and I'll provide you a reservation form (or weblink, depending
> on what Thon is going to make available to me).
> This group offer is valid until January 18. All remaining rooms will be
> released by the hotel on that date. This means that on that date, there's
> no guarantee that a room is available. The rates as mentioned above wil no
> longer apply either.
> Please note that bookings are individual, between yourself and the hotel.
> You'll need to provide Thon a booking guarantee by credit card (your credit
> card information will not be accessible by me). All non guaranteed bookings
> may be released 72 hours prior to arrival. Rooms may be cancelled in
> written (again, to Thon, not to me) by fax (heh, I'm quoting this) or email
> on individual basis 72 hours prior to arrival without any charge. In case
> of no-show, late cancellation or early departure, the credit card shall be
> charged for 100% of the stay.
> I believe that this covers the basics. If I left something out, or if you
> need help with anything, please let me know!
> Regards,
>   Guus
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