[Members] minutes of XSF Annual Meeting, 2009-10-06

Nicolas Vérité nicolas.verite at gmail.com
Wed Oct 7 04:00:59 CDT 2009


Wow, what a thread! ;-)

See what I meant by saying that maybe that Board disccusions should
not be *that* opened to members?

It was a Board decision to make, not a members decision, besides, the
members decision do not even have the quorum, so, is the decision
valid? (from a bylaws point of view as well as legitimacy point of
view)

I, as a member, not do recognize thi decision.

I, as anyone else, don't understand the members could take this
decision, because it is a board decision.

I, as a candidate, can withdraw if this helps, because my candicay was
just for fun, and I would have been delighted to serve the bord.

Sorry for my poor english, please read between the lines, to
understand that I'm just wishing to help, not flame.

On Tue, Oct 6, 2009 at 23:18, Peter Saint-Andre <stpeter at stpeter.im> wrote:
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> This message comprises minutes of the Annual Meeting of the XSF, just
> completed. As those of you who were there know, it was very interesting!
> A full transcript is here:
>
> http://logs.jabber.org/foundation@conference.jabber.org/2009-10-06.html
>
> And the agenda is here:
>
> http://xmpp.org/xsf/members/meetings/2009-10-06.shtml
>
> The meeting began at 19:01 UTC.
>
> Topic 1. Call for Quorum
>
> A quorum was established via proxy voting, with 39 members voting by
> proxy via memberbot. In addition, about 17-19 members attended in real
> time in the foundation at conference.jabber.org room.
>
> Topic 2. Items Subject to a Vote
>
> Topic 2a. Board Election
> Topic 2b. Council Election
>
> Topic 3. Opportunity for XSF Members to Vote in the Meeting
>
> No members voted during the meeting, since all members in attendance had
> previously voted via memberbot.
>
> Topic 4. Announcement of Voting Results
>
> Topic 4a. Board Election
>
> Jack Moffitt    Yes 36, No 3
> Will Sheward    Yes 32, No 7
> Florian Jensen  Yes 30, No 9
> Nicolas Verite  Yes 24, No 15
> David Banes     Yes 23, No 16
> Mickaël Rémond  Yes 23, No 16
>
> This vote was inconclusive, see below.
>
> Topic 4b. Council Election
>
> Dave Cridland   Yes 32, No 7
> Remko Tronçon   Yes 27, No 12
> Kevin Smith     Yes 26, No 13
> Matthew Wild    Yes 24, No 15
> Ralph Meijer    Yes 23, No 16
> Fabio Forno     Yes 20, No 19
> Nathan Fritz    Yes 20, No 19
> Jack Moffitt    Yes 19, No 20
>
> Therefore the Ninth XMPP Council shall consist of Dave Cridland, Remko
> Tronçon, Kevin Smith, Matthew Wild, and Ralph Meijer.
>
> Continuation of Topic 4a....
>
> As noted, the Board vote was inconclusive. There are two reasons for this:
>
> 1. The Membership agreed to limit the number of Board members to 5.
> 2. There was a tie for the fifth position.
>
> Because the XSF Bylaws do not specify procedures for dealing with tie
> votes, the members present in the meeting had to make some decisions.
>
> The first decision was whether to try for a conclusive outcome during
> the Annual Meeting or to postpone a decision to a future meeting. A
> majority of the XSF members present voted to resolve the issue in the
> Annual Meeting.
>
> Next the XSF members present debated how to proceed. Three different
> options were proposed (where by "top" is meant "receiving the most votes"):
>
> 1. Select all 6 Board candidates
> 2. Select the top 4 Board candidates
> 3. Select the top 3 Board candidates
>
> The sense of the XSF members present was that Option #1 would result in
> a Board with an even number of Board members and that it would have more
> than 5 Board members (as preferred by the XSF membership), that Option
> #2 would result in a Board with an even number of Board members, and
> that Option #3 would result in a Board with an odd number of Board
> members. However, the XSF members present also expressed a desire to
> have a Board with 5 Board members. Therefore the XSF members present
> also discussed whether to vote in 3 or 4 Board members, then instruct
> the Board to fill the 2 or 1 open slots in accordance with the Bylaws
> (Section 4.7). The XSF members present decided that this was too complex
> for deciding during the meeeting, and to remand this question to the XSF
> membership.
>
> After much discussion, the XSF members present voted on whether to
> (perhaps temporarily) specify the number of Board members at 3 and
> therefore to accept the top 3 Board candidates as the Board. 11 members
> voted in favor, 2 abstained, and none voted against (out of a quorum at
> that time of ~19 members).
>
> Therefore the XSF membership has chosen to seat Jack Moffitt, Will
> Sheward, and Florian Jensen as the Ninth Board of Directors of the XSF.
>
> Topic 5. Other Business
>
> None.
>
> Topic 6. Formal Adjournment
>
> The meeting adjourned at 19:59 UTC.
>
> ******
>
> Clearly the outcome of this meeting leaves some unresolved issues:
>
> 1. Whether to increase the number of Board members back to 5 as
> preferred by the XSF membership in a previous mailing list thread.
>
> 2. If the Board number is increased to 5, how to select the other 2
> Board members (e.g., by the Board itself in accordance with the rule in
> Section 4.7 of the Bylaws, or by the membership in a future meeting).
>
> 3. How exactly to change the Bylaws to avoid such an outcome in the
> future (e.g, tie-breaking rules).
>
> However, it is not the place of this message to address those issues,
> which I am sure will be discussed on this list, in groupchat rooms, and
> in future official meetings of the XSF.
>
> I'd like to thank all the XSF members who participated in this meeting,
> which was quite civil and productive in the face of a rather confusing
> situation.
>
> Peter
>
> - --
> Peter Saint-Andre
> https://stpeter.im/
>
>
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-- 
Nicolas Vérité (Nÿco) mailto:nicolas.verite at gmail.com
Jabber ID : xmpp:nyco at jabber.fr
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