[Members] proposed bylaw change: membership application periods

Peter Saint-Andre stpeter at stpeter.im
Thu Mar 17 13:55:32 CST 2011

On 3/17/11 5:05 AM, Dave Cridland wrote:
> On Wed Mar 16 20:21:25 2011, Peter Saint-Andre wrote:
>> Before I forget, I would like to propose a change to Section 2.1 of the
>> XSF's bylaws, to be considered at the next meeting of the membership
>> (most likely in July).
> Gosh, everyone else seems to unreservedly positive, I feel honour-bound
> to be contrary.
>> Applications from prospective new members shall be accepted during the
>> first 10 days of each quarter (i.e., in January, April, July, and
>> October), which membership applications shall be considered at a meeting
>> of the Members to be held not more than 14 days after the close of the
>> application period.
>> Applications from prospective new and returning members shall be
>> accepted on a rolling basis, which membership applications shall be
>> considered at a Special Meeting of the Members in accordance with
>> Section 3.3 of these bylaws.
>> (It is almost certain that such Special Meetings will be held quarterly,
>> but I'm not sure if we need to specify that in the bylaws.)
> I think it's worth examining what we do today, how that differs from
> what we have specified, and what changes we'd like to make.
> So, currently, we have periods where we accept - and indeed solicit -
> membership applications. After this period closes, we have a period of
> voting, culminating in a meeting. We do this four times a year, and we
> aim to - roughly - hit the months above, although this doesn't always
> work out quite. We have been known to have more than 14 days of voting,
> I think, and similarly more than 10 days of applications.
> One year after you're voted in to the XSF, you have to reapply - in
> practise, we assume that the exact length of your membership is aligned
> with the meetings for those quarters.

I'd be fine with specifying that these membership-approval meetings need
to happen in Q1, Q2, Q3, and Q4, or even in particular months (January,
April, July, and October). The reason I pulled back from that was that I
lacked certainty about how that would interact with the definition of
"Special Meeting" later in the bylaws -- it seems we would be
stipulating that the membership MUST hold not only an annual meeting but
also quarterly meetings. This would remove the need to go through the
usual Special Meeting process (proposed, seconded by some percentage of
the members, etc.).


Peter Saint-Andre

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