[Members] Board Minutes 20141202T1600Z

Dave Cridland dave at cridland.net
Tue Dec 2 17:00:58 UTC 2014


These minutes have not been approved by the Board; please review the
chatroom logs for a precise transcript of the entirety of the meeting.

Present: Laura Gill (Chair), Ralph Meijer, Simon Tennant, Will Sheward
Apologies: Adam Brault

0) Agenda Bashing - http://logs.xmpp.org/xsf/2014-12-02/#16:03:28

1. Update on actions from last week
2. Video session
3. Adam’s blog and website email
4. Social media channels and who has access
5. Editors team and the Board
6. Goals for the Board

1) Updates on Actions from last week -
http://logs.xmpp.org/xsf/2014-12-02/#16:04:40

Ralph has added his goals to Trello.
Will has started summarizing goals.
Simon has shared a link for video.

Laura declared all actions had been achieved.

2) Video Session - http://logs.xmpp.org/xsf/2014-12-02/#16:06:55

Laura proposed moving this to next week, as she felt Adam talking through
his blog/website proposals would be ideal. Simon and Will concurred.

Ralph questioned how non-board participation would work; Simon said he was
expecting comments from the floor to occur only by text chat in the MUC.

Ralph noted that as a trial, it could still be run this week; Laura said
she would prefer do run a trial with the complete Board.

DEFERRED: Video session will be next week.

3) Adam's blog and website email

DEFERRED: Adam not present, will be discussed next week.

4) Social media channels and who has access -
http://logs.xmpp.org/xsf/2014-12-02/#16:12:42

Laura noted that 3 other twitter and/or Facebook relating to XMPP and the
XSF had been created, and were actively posting. She said this made her
wonder who was setting these up, and why we would have multiple accounts
and not a single unified channel.

Simon and Ralph noted these were setup in some cases by Neustradamus, who
was previously on the Comms Team. Simon and Laura agreed this was a
confusing situation.

ACTION: Simon will talk to Neustradamus.

Will questioned whether the Comms Team still existed, Ralph, Laura, and
Simon all believe it doesn't, though Ralph noted the page still exists on
the website.

Laura asked it this page could be removed, Kev edited in situ to make it
clear the team was retired.

After some discussion, Kev noted the 2011-2012 Board had formally closed
the Comms Team, and will remove the page entirely shortly.

ACTION: Kev to remove the Comms Team page.

5) Editorial Team - http://logs.xmpp.org/xsf/2014-12-02/#16:26:23

Dave noted that the oversight of the Editorial Team was part of the Boards
responsibility, and noted that the Board may wish to review membership.

Laura suggested Matthew Miller (XSF Editor Team Chair) report next week.

ACTION: Matthew Miller to report next week.

6) Goals for the Board - http://logs.xmpp.org/xsf/2014-12-02/#16:34:29

Will has captured the goals suggested by Board and XSF Members, though some
were difficult to capture as items to vote on. Some goals need blanks
filled in; for example the previous high on a Summit attendance.

Goals have been divided into three types. Goals that we can measurably
overachieve against, simple yes/no goals (such as "launch new website"),
and goals that are a bit fluffy/hard to measure, such as "listen to
criticism of XMPP".

ACTION: Will is going to continue to work on the Goals.

Will queried whether there was an existent mechanism for the members
voting; Kev thought the memberbot should be capable of this. Ralph and
Laura agreed.

ACTION: All to review goals and comment via Trello.

7) AOB - http://logs.xmpp.org/xsf/2014-12-02/#16:47:40

a) Kev mentioned that Arc Riley had asked if the community could provide
mentors for Google Code-In. This is a GSoC for high-school age children.
Kev wanted to have Board approval for arranging this.

The Board agreed that Kev should go ahead.

b) Simon requested an update from Kev on GSoC.

ACTION: Kev is requested to provide an update on GSoC next week.

8) Date of Next - http://logs.xmpp.org/xsf/2014-12-02/#16:55:42

Monday 20141208T1600Z

9) Ite, Meeting Est - http://logs.xmpp.org/xsf/2014-12-02/#16:57:17
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