[Members] Really The Board Minutes 2015-04-08 1530Z

Dave Cridland dave at cridland.net
Wed Apr 8 16:32:28 UTC 2015

Present: Laura Gill (Chair), Will Sheward, Ralph Meijer, Adam Brault [Late]
Apologies: Simon Tennant (Lion Tamer)
Floor: Dave Cridland, Sam Whited, Edwin Mons

0. Agenda - http://logs.xmpp.org/xsf/2015-04-08/#15:32:18

    1. Actions from last week
    2. Trademark
    3. Website update (if adam around)
[Adam enters. The man's timing is amazing.]
    4. Stand-in chair for a few weeks
    5. AOB

1. Actions from last week - http://logs.xmpp.org/xsf/2015-04-08/#15:34:09

a) Will reported he has the sponsor contact details, and asked the Board if
he should simply email them, or if anyone wished to check the email first.
Laura and Ralph both told him to go ahead.

b) Laura said she had not yet done her action. After much discussion, Laura
said her action was publishing of the new communications policy.

c) Will reported he has filled in his bio for the website; Ralph has not
yet. Will is awarded one Gold Star.

d) Ralph has similarly not yet done his History of the XSF content for the

e) Will has not organized a call for the Board to discuss published Board
goals yet.

f) Peter hasn't written a job spec for treasurer.

2. Trademark - http://logs.xmpp.org/xsf/2015-04-08/#15:48:14

Peter explained that the XSF operates a programme for sublicensing the
JABBER trademark. Details are
http://xmpp.org/about-xmpp/xsf/jabber-trademark/ with current approved
applications at

Alexey Shchepin is the current licensee for the "ejabberd" usage, but
wishes to reassign this to Process One. Peter has a signed letter from both
parties. The Board (as Trademark Committee) unanimously agreed that this
transfer should go ahead.

3. Website update - http://logs.xmpp.org/xsf/2015-04-08/#15:53:49

Adam said [verbatim quote]: We got things to a good place about a month
ago. I had a window about a month ago where I could have put a lot of time
into completing the new site. That window passed, unfortunately, and right
now I find myself in the midst of a few projects which need my full
attention to get them to their next phase (one of which may be relevant to
a possible US XMPP Summit in October). I am eager and willing to continue
to take the responsibility for pushing forward with the new site, but I am
going to need a few more weeks before I'm ready. Given that Laura is also
going to be unavailable for some period, I'd like to propose we put this on
hold and aim to complete the work necessary to launch the new site in May.
I believe I am also waiting on a simple list and plan of the canonical
content which ralphm feels needs to be integrated into this site. (Again,
not worried about *how* here, but *what* content.)

Laura said this plan sounded perfect to her.

4. Stand-in Chair - http://logs.xmpp.org/xsf/2015-04-08/#15:55:26

Laura asked for a stand-in chair until Monday 11th May due to her impending
nuptuals. Ralph volunteered, earning him not one, but two Gold Stars.

5. AOB - http://logs.xmpp.org/xsf/2015-04-08/#15:55:47 [Overlap]

US Summit.

Sam Whited passed on an offer from HipChat to use their offices in Houston
TX (or San Francisco CA) for the Summit ("or anything else").

Also, Adam confirmed that the Realtime Conf is returning on the 6th-8th
October 2015 (tentative dates), in Richland WA, and also offered to host a
US Summit there.

Much discussion followed concerning the quality of previous US Summits, and
the different properties of each offer. Most present agreed that the
Realtime Conf was the more exciting offer, but that HipChat's offer was
very interesting; Ralph and Dave simultaneously suggested using the latter
for some other kind of event.

6. Ite, Meeting Est - http://logs.xmpp.org/xsf/2015-04-08/#16:14:46
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