[Members] Board Minutes - 20150105T1600Z

Ashley Ward ash.wardly at gmail.com
Tue Jan 6 09:16:35 UTC 2015


I’m interested as to what the reasons might be for holding the dinner on the Saturday rather than the Thursday. I can’t think of any...

—
Ash

> On 6 Jan 2015, at 08:40, Dave Cridland <dave at cridland.net> wrote:
> 
> I'm just glad somebody reads them.
> 
> A volunteer to write minutes for the council meeting is still sought, by the way, on case anyone else feels helpful - having minutes is pretty useful, and I do the board ones mostly because I'd be moaning if there weren't any.
> 
> On 6 Jan 2015 08:34, "Will Sheward" <will at willsheward.co.uk <mailto:will at willsheward.co.uk>> wrote:
> "A lengthy and sumptuous conversation was then had, accompanied by several really rather good wines, across several courses, in excellent company."
>  
> Does the XSF now award some sort of literary prize for minutes? Presumably this is an entry for the fiction category.
>  
> :-)
>  
> Will
>  
>  
> On Mon, Jan 5, 2015, at 04:55 PM, Dave Cridland wrote:
>> These minutes have no official status and have not been approved by the Board.
>>  
>> Present: Laura Gill (Chair), Will Sheward, Ralph Meijer
>> Apologies: Adam Brault
>>  
>> From Floor: Kev Smith (Council Chair), Dave Cridland (Minute-taker, from whose pen truth doth spring).
>>  
>> 0. Agenda Bashing - http://logs.xmpp.org/xsf/2015-01-05/#16:06:47 <http://logs.xmpp.org/xsf/2015-01-05/#16:06:47>
>>  
>>         1.     Summit Plans
>> 2.Sponsorship - Erlang Solutions
>> 3.Sponsorship - Process One, email to all
>> 4.Board Goals
>> 5.Website update (technical)
>> 6.AOB
>> 7.Time and Date of next
>>  
>> 1. The Summit - http://logs.xmpp.org/xsf/2015-01-05/#16:07:05 <http://logs.xmpp.org/xsf/2015-01-05/#16:07:05>
>>  
>> Ralph noted that the most important thing is a location for the Summit part of things. He noted that in previous tears, we have used Cisco's office for this, arranged by PSA; however PSA is no longer with Cisco. Will noted that prior to Cisco, we used hotel meeting rooms.
>>  
>> Ralph noted that further, the FOSDEM furniture etc is stored in the Cisco offices in Diegem.
>>  
>> Laura asked who from Board was planning to attend; Laura, Ralph and Will all said they were. Will noted that none of the Board had put their names onto the Wiki page; Laura noted she wasn't aware the wiki page existed.
>>  
>> ACTION: Ralph to contact Jérôme about use of the Cisco office (and storage).
>> ACTION: Laura to contact ALoft about meeting rooms
>> ACTION: Laura to send email pointing to the Wiki page.
>> ACTION: Laura to add something to the wiki page for agenda items
>> ACTION: Dave to provide feedback from Council
>>  
>> 2. Sponsorship: Erlang Solutions - http://logs.xmpp.org/xsf/2015-01-05/#16:17:07 <http://logs.xmpp.org/xsf/2015-01-05/#16:17:07>
>>  
>> Laura: "Email reads as follows: Did you decide already if XSP will host XMPP Summit around FOSDEM15? I will be speaking at FOSDEM15 about MongooseIM XMPP server.
>>  
>> If you are planning on having XMPP Summit, please let me know what costs are involved and how can we support XSF Dinner.
>>  
>> So far we were thinking of being a Silver Sponsor of XSF in 2015. Is it possible?"
>>  
>> ACTION: Laura to follow-up on sponsorship.
>>  
>> A discussion on previous sponsorship for the XSF Dinner was mentioned.
>>  
>> 3. Sponsorship: Process One - http://logs.xmpp.org/xsf/2015-01-05/#16:21:24 <http://logs.xmpp.org/xsf/2015-01-05/#16:21:24>
>>  
>> Laura asked if any follow-up had been made; no response. Dave noted that an invoice had been raised and was paid, though no reconciliation had been done yet.
>>  
>> 4. Board goals - http://logs.xmpp.org/xsf/2015-01-05/#16:25:54 <http://logs.xmpp.org/xsf/2015-01-05/#16:25:54>
>>  
>> Will was waiting for a figure as a goal for fund-raising, based on approximately $15k last year a figure of $20k was selected.
>>  
>> 5. [Postponed] - http://logs.xmpp.org/xsf/2015-01-05/#16:27:57 <http://logs.xmpp.org/xsf/2015-01-05/#16:27:57>
>>  
>> 6. AOB - http://logs.xmpp.org/xsf/2015-01-05/#16:28:07 <http://logs.xmpp.org/xsf/2015-01-05/#16:28:07>
>>  
>> Dave raised the XSF Dinner, noting that the traditional visit to l'Auberge Brétonne has been organized by Florian, who is no longer involved.
>>  
>> A lengthy and sumptuous conversation was then had, accompanied by several really rather good wines, across several courses, in excellent company.
>>  
>> In particular, a discussion of whether having the dinner on Saturday night was sensible, or whether to hold it on Thursday instead might be better; also whether to use a different location to avoid transport logistics. Will asked about the restaurant at the ALoft; Kev gently broke it to him that there wasn't one.
>>  
>> A lengthy discussion on whether l'Auberge spoke French or Dutch was also had.
>>  
>> Kev asked about group rates; Laura noted that Surevine had been unable to negotiate a group rate for the entire company, and thought group discounts were unlikely. Ralph noted that booking.com <http://booking.com/> had so far proven generally cheaper.
>>  
>> ACTION: Kev to ask Remko.
>> ACTION: Laura to brainstorm.
>> ACTION: Dave to sit on his fat arse and do nothing, whilst occasionally nodding approvingly.
>>  
>> 7. Time and Date of next - http://logs.xmpp.org/xsf/2015-01-05/#16:41:09 <http://logs.xmpp.org/xsf/2015-01-05/#16:41:09>
>>  
>> Same time next week (20150112T1600Z).
>>  
>> ACTION: Someone to discuss whether this time is working next meeting.
>>  
>> 8. Ite, Meeting Est - http://logs.xmpp.org/xsf/2015-01-05/#16:42:55 <http://logs.xmpp.org/xsf/2015-01-05/#16:42:55>
>  
> --
> Will Sheward
> will.sheward at gmail.com <mailto:will.sheward at gmail.com>
>  
>  

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