[Members] Board meeting 9th November 2016 - last one for 2015/6 Board

Laura Crossley (Surevine) laura.crossley at surevine.com
Thu Nov 10 09:45:48 UTC 2016


Hi all,

Well, it was the current Board’s final Board meeting last night!

Minutes:

In attendance: Laura, dwd, Arc, bear, ralphm

Agenda:

As always is driven from Trello: https://trello.com/b/Dn6IQOu0/board-meetings <https://trello.com/b/Dn6IQOu0/board-meetings>
Roll call
Minute taker
Topics for decision
Review commitment list (what have we committed to do this week, what did people commit to do at the last meeting, and what is the progress )
Review items for discussion (for post-meeting conversation/discussion)
AOB 
Time and date of next
#3 Topics for decision
Summit content
Questions and ideas have been shared about the content / format of the Summit next year. This ticket is assigned to ralphm who wasn’t around for the start of the meeting. On hold until next meeting.
Council request - ticket 0001 https://trello.com/c/UvIFLSqs 
Sam Whited wanted to Board to confirm they were happy for the editorial change. Bear agreed to make the links redirect. Sam and bear will work on this together this weekend.
Council request - policy change https://github.com/xsf/xeps/pull/280 
"a lot of registry entries have "(DEPRECATED)" at the end of their name or description. This adds deprecated as an official status which could work in the same way xsf/registrar#12 <https://github.com/xsf/registrar/pull/12> adds the proposed status, giving us a consitsent way to mark registry entry status."
Board voted and approved policy change request
Last Board meeting date for current Board
After a little debate, the Board agreed this was their last meeting (with the current members). Laura will contact the new Board once the results are announced and hand over the reins (Trello admin etc). The new Board will need to elect a new Chair, who Laura will support during the handover.

#4 Commitment list
stpeter: Outstanding item for stpeter on the D&Q quote. street was away from his keyboard for this part of the meeting, so on hold.
dwd: call out to members list for volunteers to help with website maintenance. dwd will be sending this out asap. The email was sent during the Board meeting.
dwd: Dave was asked for the name of the council rep for the IOT SIG group. To remind, this was an action from the Board on 12th October. It transpired this had not been raised with Council yet. Laura took an action to email the Council and get this in place asap.
Previous related minutes: 
Following StPeter’s email to the members@ list requesting an IOT Special Interest Group, the Board discussed the merits of such a group, the running of the group, and whether this was in fact a decision for the Board. Decision made that the Board is happy for the IOT SIG to be formed, on the condition that a Council members be either involved in the group or will be reported to by the SIG. StPeter and Rikard are actively working on making this happen - and the group will be open to all 
Action: dwd to take decision to Council and ensure a member is included. Share name of Council member with the Board at next meeting.
arc: working on producing marketing materials. Will work with new Board on this.


At this point, the meeting came to a natural end.


As discussed with the Board and in recent meetings, I decided not to apply this year after 3 years on the Board, 2 of which have been spent as Chair. It’s time for some new people, thinkings and approach. I wish the new Board luck, and wanted to say thank you to everyone for being such a great team to work with!

From all of us on the current Board, thanks to everyone!


Summit: Please sign up here: http://wiki.xmpp.org/web/Summit_21 <http://wiki.xmpp.org/web/Summit_21>

Laura Crossley

phone   +448454681066
email   laura.crossley at surevine.com <mailto:laura.crossley at surevine.com>
skype  laura.crossley.surevine <>

Surevine Limited, registered in England and Wales with number 06726289. PO Box 1136, Guildford GU1 9ND
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