[Members] Board Minutes, 20170111

Dave Cridland dave at cridland.net
Wed Jan 11 17:35:37 UTC 2017

Present: Ralph Meijer, Arc Riley, Martin Hewitt, and Matthew Wild
Apologies: Nicolas Vérité

1) FOSDEM/Summit

Matt noted he would probably be unable to attend this year.

Ralph said he had contacted the Thon Hotel EU, and they should be
coming back with an offer by tomorrow.

He also said he had contacted Chris Deering about using Cisco Diegem
as the Summit venue, and as Chris won't be attending, he's passed this
to Matthew Miller.

The initial Summit agenda is up, and Ralph expects this to be fixed by
the end of the week.

Arc said his students had provided a ton of work on both Candy and
Prosody, but little on marketing material, so he has started that
himself. Ralph has offered to help with printing and design work if
needs be.

Arc suggested a leaflet proving a cheat sheet to setting up a working
XMPP service, with pointers to DNS records, LetsEncrypt, and so on,
should be the priority.

Ralph said he wanted a roll-up banner, and asked for design help. Dave
suggested leaving a white-space to act as a mini projector screen was
very effective. Ralph asked for projectors, Martin and Dave said
they'd find out from Surevine.

Arc noted that we needed swag, and suggested a short-run of
event-specific Summit 22 / FOSDEM 2017 t-shirts.

Ralph said he's compiled a list, but then handed that onto Dave (who
will update the https://wiki.xmpp.org/web/FOSDEM_Checklist shortly).

2) Ite, Meeting Est.

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