[Members] OFFICIAL MEETING ANNOUNCEMENT

Peter Saint-Andre stpeter at stpeter.im
Fri Nov 8 00:23:35 UTC 2019


On 11/7/19 5:20 PM, Maxime Buquet wrote:
> On 2019/11/07, Maxime Buquet wrote:
>> On 2019/11/04, Alexander Gnauck wrote:
>>> I've started proxy voting via xmpp:memberbot at xmpp.org on our annual board &
>>> council applications listed here:
>>> https://wiki.xmpp.org/web/Board_and_Council_Elections_2019
>>>
>>> I propose that we continue the proxy voting until the close of business on
>>> November 20th, and hold a meeting on November 21st to formally approve the
>>> voting results.
>>>
>>> The meeting particulars are:
>>> * Date: 2019-11-21
>>> * Time: 19:00 UTC
>>> * Location: xmpp:xsf at muc.xmpp.org?join
>>>
>>> Objections?
>>
>> I have two agenda items to propose.
>>
>> - It popped up in a chat in the xsf@ channel, §3.3 of the Bylaws says
>>   that members can request a Special Meeting "in writing". This is
>>   probably not an issue but I thought it might be good to be a bit more
>>   explicit and mention electronic communication like in other places,
>>   and so I propose the wording in xmpp.org#630[0].
>>
>> - Typo in §3.13, fixed in xmpp.org#631[1].
>>
>> [0]: https://github.com/xsf/xmpp.org/pull/630
>> [1]: https://github.com/xsf/xmpp.org/pull/631
>>
>>
>> §3.12 seems to say that 5% of members need to approve these items before
>> they are submitted to a vote. What happens now?
> 
> I retract these two items.
> 
> Ralph provided feedback on the tracker, and these two changes are indeed
> not necessary, (the typo is not a typo, and the other is already
> specified in the law).
> 
> 
> My main interest in going through this exercise was figuring out how to
> do so properly, and this hasn't been without bumps in the road.

We don't exercise these code paths often, thus the confusion. In the
past we have proposed Bylaw changes *far* in advance of the annual
meeting, so voting on them has not been problematic (because they were
simply incorporated into the memberbot template).

> As some also have noticed, it is unclear how to add an agenda item to a
> (annual) meeting, and who gets to vote on it. This thread is a good
> proof for it.
> 
> Additionally, bylaws changes have to go through board Article XIII.
> 
> There are other changes I would like to see in the bylaws, and thus, I
> will share my concerns with board as soon as the new one gets elected.
> 
> I also think having a TOC on that page (bylaws) would be a good
> addition.

Pull requests welcome. ;-)

Peter


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