[Members] [SCAM] Supporting sprints

Maxime Buquet pep at bouah.net
Tue Feb 25 18:40:36 UTC 2020


Changing bits and pieces to include feedback from jonas in another
thread, and daniel in the channel.

(Email is not a good tool for versioning..)


On 2020/02/20, Maxime Buquet wrote:
> Things have been discussed within SCAM some time ago and we agreed[0]
> that sponsoring sprints is something we want to see happen.
> 
> After discussing this a bit more with daniel, I propose following
> concrete actions. I wasn't exactly sure under what format to propose
> things, that can be reworked.
> 
> ---
> 
> 1. Money given by the XSF as sponsorship for a sprint shall be used for
> food and(/or) beverages.
> 
> The amount is still TBD but I would suggest something around ~15EUR per
> person for the whole event for a maximum of ~100-150EUR (or equivalent
> depending on the country / currency).
> 
> This doesn't seem much, but my personal goal is to encourage
> decentralization. Small (3-6) events everywhere. I understand though
> that it might be easier for new people to take part with a slightly
> larger number of people (6-10).
> 
> In the longer term, I'd like us to think about sponsoring travel and
> accomodation, but that requires a lot more thoughts to be put into this.
> Food and drinks is an easy first step.
> 
> 
> 2. Your event meets the requirements to be sponsored if:
> - The topic(s) is XMPP-related.
> - It is public. Limited seats / RSVP are fine.

- It is public and with no entry fee. Limited seats / RSVP are fine.

> - It is an event aimed at “contributors” of the protocol or XMPP
>   implementations (e.g., developers, translators, documentarians,
>   protocol designers).


3. To get your event sponsored once you meet the above requirements, you
should reach out. We have setup a wiki page[2] with contact details. You
can also contact SCAM[1]. Make sure your request gets on the agenda.
You do not need to be an XSF member.

> Because you fill the requirements doesn't always mean we will be able to
> support you.
> 
> SCAM will deliberate on a regular basis (TBD), and depending on the
> number of requests, budget, etc., we might grant to one and not the
> other (or none at all). In any case, do not hesitate to ask again for a
> later event!

Keep your receipts (or some kind of proof) and expense to us the amount
spent up to what has been allocated.

> 4. Communicate about it!

Before:

Once you have gathered some basic information about your event (date,
location, etc.), publish it on the wiki so that people can learn about
it. The XSF might also link that from their website directly.

During: Build the hype! If you are on social media platforms, maybe put
them to use.

After:

Communicating on what you did is important mostly for two things:
> - Ensure the community knows about your work. Make sure people can build
>   upon what you have done.
> - Show people outside of our sphere that things are happening.

This is usually done by publishing what you have done (possibly
work-in-progress), sending your questions and/or summary of what has
been discussed to the list. etc. We also strongly encourage you to write
an article about it.


> We are happy to help at any point if necessary. Please do not hesitate
> to get in touch.
> 
> ---
> 
> That's it. Please comment!
> 
> Happy Hacking!
> 
> 
> [0]: https://mail.jabber.org/pipermail/scam/2019-December/000001.html
> 
> [1]: Either via email, mailto:scam at xmpp.org, but as mentioned above it
> requires a subscription, so make sure you follow through with it. Or
> join the channel xmpp:scam at muc.xmpp.org?join.

[2]: https://wiki.xmpp.org/web/Sprints



-- 
Maxime “pep” Buquet
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