[Members] Agenda for XSF Board Meeting on February 19 2026

Dear Board members, This email announces the agenda for our next Board meeting, scheduled for Thursday, 19 February 2026, from 17:00 to 17:30 UTC. The meeting will take place in the XSF chatroom at xmpp:xsf@muc.xmpp.org?join. Brief context is included for each agenda item to support preparation. *1. Welcome*Opening of the meeting. *2. Formalize Agenda*Confirm and approve the agenda for this meeting. *3. Vote on: XSF Communication Team's email provider budget*Proposal to approve the team's migration to Mailbox.org at approximately 30 EUR/year as discussed most recently on https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/ODT43WOCRUE… *4. Progress report: decision-ready proposal for XSF's EU-based presence*Follow-up on Guus's commitment to present a concrete proposal for establishing a minimal EU presence for XSF, per action point of the Board meeting on 15 Dec 2025. *5. Summit follow-up discussion: Second XMPP Summit 2026 (online?)*Summit discussions showed interest; mailing-list feedback was limited. Validate whether sufficient interest still exists. Decide whether to proceed with lightweight exploration (e.g. call for volunteers, rough scope), or explicitly conclude that no further action will be taken at this time. *6. Summit follow-up discussion: Structured outreach initiatives*Ideas were discussed at the Summit; minimal follow-up input was received via the mailing list. Identify one or two concrete outreach initiatives worth pursuing (including an owner and success criteria), or explicitly conclude that no further action will be taken at this time. *7. Summit follow-up discussion: XMPP 2*Prior discussions expressed interest; little asynchronous feedback was received. Determine whether there is sufficient interest to warrant further work, and either mandate a scoped next step or explicitly conclude that no further action will be taken at this time. *8. Any Other Business (AOB)*Items not listed above that require brief attention. *9. Date of next meeting*Agreement on the date of the next Board meeting. *10. Close* Closing of the meeting. Please review the relevant materials ahead of the meeting so that we can use our time efficiently. Kind regards, Guus