20 May
2026
20 May
'26
6:53 a.m.
Dear Board members,
This email announces the agenda for our next Board meeting, scheduled for
Thursday, 21 May 2026, from 16:00 to 16:30 UTC. The meeting will take place
in the XSF chatroom at xmpp:xsf@muc.xmpp.org?join.
Brief context is included for each agenda item to support preparation.
*1. Welcome*
Opening of the meeting.
*2. Formalize Agenda*Confirm and approve the agenda for this meeting.
*3. Board Readiness Assessment*
Assess whether current discussions about (1) AI use in writing XEPs, (2)
process changes related to contributor IPR/copyright handling, and (3)
possibly becoming a CVE Numbering Authority are ready for formal Board
decision-making.
Decide whether each topic should:
(a) remain in open discussion phase while clearer proposals are developed,
or
(b) move into a structured decision phase with defined options, criteria,
and trade-offs prepared for Board approval.
Mailing list threads:
(1)
https://mail.jabber.org/hyperkitty/list/standards@xmpp.org/thread/TEATGPR45…
(2)
https://mail.jabber.org/hyperkitty/list/standards@xmpp.org/thread/QOCHL4TYV…
(3)
https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/ZRI4PL2X3LQ…
*4. XSF EU legal structure: Evaluation Framework*
Review the current status of the evaluation criteria for the EU legal
structure transition, noting that little to no additional feedback was
received from the members mailing list. Agree on a finalised and ordered
set of evaluation criteria to be used for comparing and assessing options.
Define next steps, including how these criteria will be used in a
structured comparison and prioritisation process for the available
proposals.
Mailing list thread:
https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/J5U4MXNFP6M…
Wiki page: https://wiki.xmpp.org/web/XSF_EU_Legal_Transition_Proposal
*5. Any Other Business (AOB)*
Items not listed above that require brief attention.
*6. Date of next meeting*Agreement on the date of the next Board meeting.
*7. Close*
Closing of the meeting.
Please review the relevant materials ahead of the meeting so that we can
use our time efficiently.
Kind regards,
Guus
20 May
20 May
9:42 p.m.
Hi! I got a little confused. Did you mean to send this to board(a)xmpp.org
(rather than members)?
On 20/05/26 6:23 pm, Guus der Kinderen wrote:
Dear Board members,
This email announces the agenda for our next Board meeting, scheduled
for Thursday, 21 May 2026, from 16:00 to 16:30 UTC. The meeting will
take place in the XSF chatroom at xmpp:xsf@muc.xmpp.org?join
<http://xmpp:xsf@muc.xmpp.org?join>.
Brief context is included for each agenda item to support preparation.
*1. Welcome*
Opening of the meeting.
*2. Formalize Agenda
*Confirm and approve the agenda for this meeting.
*3. Board Readiness Assessment
*
Assess whether current discussions about (1) AI use in writing XEPs,
(2) process changes related to contributor IPR/copyright handling, and
(3) possibly becoming a CVE Numbering Authority are ready for formal
Board decision-making.
Decide whether each topic should:
(a) remain in open discussion phase while clearer proposals are
developed, or
(b) move into a structured decision phase with defined options,
criteria, and trade-offs prepared for Board approval.
Mailing list threads:
(1)
https://mail.jabber.org/hyperkitty/list/standards@xmpp.org/thread/TEATGPR45…
(2)
https://mail.jabber.org/hyperkitty/list/standards@xmpp.org/thread/QOCHL4TYV…
(3)
https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/ZRI4PL2X3LQ…
*4. XSF EU legal structure: Evaluation Framework*
Review the current status of the evaluation criteria for the EU legal
structure transition, noting that little to no additional feedback was
received from the members mailing list. Agree on a finalised and
ordered set of evaluation criteria to be used for comparing and
assessing options. Define next steps, including how these criteria
will be used in a structured comparison and prioritisation process for
the available proposals.
Mailing list thread:
https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/J5U4MXNFP6M…
Wiki page: https://wiki.xmpp.org/web/XSF_EU_Legal_Transition_Proposal
*5. Any Other Business (AOB)*
Items not listed above that require brief attention.
*6. Date of next meeting
*Agreement on the date of the next Board meeting.
*7. Close*
Closing of the meeting.
Please review the relevant materials ahead of the meeting so that we
can use our time efficiently.
Kind regards,
Guus
11:36 p.m.
Hi Badri!
Yep, that was intentional
We try to keep board discussions and materials as open as practical,
following the earlier board resolution that prefers public discussion over
private whenever possible. The private board list is mostly for sensitive
topics or administrivia.
Since this was just the agenda for an upcoming meeting and not
confidential, I sent it to members@ on purpose for transparency.
Kind regards,
Guus
On Thu, May 21, 2026 at 5:42 AM Badri <badrihippo(a)disroot.org> wrote:
Hi! I got a little confused. Did you mean to send this
to board(a)xmpp.org
(rather than members)?
On 20/05/26 6:23 pm, Guus der Kinderen wrote:
Dear Board members,
This email announces the agenda for our next Board meeting, scheduled for
Thursday, 21 May 2026, from 16:00 to 16:30 UTC. The meeting will take
place in the XSF chatroom at xmpp:xsf@muc.xmpp.org?join.
Brief context is included for each agenda item to support preparation.
*1. Welcome*
Opening of the meeting.
*2. Formalize Agenda *Confirm and approve the agenda for this meeting.
*3. Board Readiness Assessment *
Assess whether current discussions about (1) AI use in writing XEPs, (2)
process changes related to contributor IPR/copyright handling, and (3)
possibly becoming a CVE Numbering Authority are ready for formal Board
decision-making.
Decide whether each topic should:
(a) remain in open discussion phase while clearer proposals are developed,
or
(b) move into a structured decision phase with defined options, criteria,
and trade-offs prepared for Board approval.
Mailing list threads:
(1)
https://mail.jabber.org/hyperkitty/list/standards@xmpp.org/thread/TEATGPR45…
(2)
https://mail.jabber.org/hyperkitty/list/standards@xmpp.org/thread/QOCHL4TYV…
(3)
https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/ZRI4PL2X3LQ…
*4. XSF EU legal structure: Evaluation Framework*
Review the current status of the evaluation criteria for the EU legal
structure transition, noting that little to no additional feedback was
received from the members mailing list. Agree on a finalised and ordered
set of evaluation criteria to be used for comparing and assessing options.
Define next steps, including how these criteria will be used in a
structured comparison and prioritisation process for the available
proposals.
Mailing list thread:
https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/J5U4MXNFP6M…
Wiki page: https://wiki.xmpp.org/web/XSF_EU_Legal_Transition_Proposal
*5. Any Other Business (AOB)*
Items not listed above that require brief attention.
*6. Date of next meeting *Agreement on the date of the next Board meeting.
*7. Close*
Closing of the meeting.
Please review the relevant materials ahead of the meeting so that we can
use our time efficiently.
Kind regards,
Guus
21 May
21 May
1:45 a.m.
Hi Guus,
Yep, that was intentional
We try to keep board discussions and materials as open as practical,
following the earlier board resolution that prefers public discussion
over private whenever possible. The private board list is mostly for
sensitive topics or administrivia.
I see, thanks for the clarification! I was confused at first because I
wasn't sure if it was supposed to be an all-members meeting, but then
realised it was addressed to the board.
Since this was just the agenda for an upcoming meeting
and not
confidential, I sent it to members@ on purpose for transparency.
I wasn't aware of that board resolution. Nice to see more transparency,
although I would probably have found all the information anyway over at
the MUC. Well, having it in more places can't hurt :-)
(The next XSF members' meeting, I now see, is on June 4th)
Best,
Badri
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