[Summit] Summit / FOSDEM hotel

Guus der Kinderen guus.der.kinderen at gmail.com
Wed Jan 9 15:30:20 UTC 2019


Several of you have already expressed interest, and requested the hotel
reservation form. I'm still waiting for that form to be made available to
me by the hotel. I've contacted them earlier today, but they're still
working on it. Please bear with me!



On Sun, 6 Jan 2019 at 19:45, Guus der Kinderen <guus.der.kinderen at gmail.com>

> Hello,
> As usual, the XSF is arranging a hotel group reservation for the upcoming
> XSF summit and FOSDEM event.
> We will be using the Thon EU hotel (Rue de la Loi 75, B-1040, Bruxelles),
> which is the same hotel as we've been using in the last few years.
> We've reserved a block of single rooms, that are available from Wednesday
> 30 Jan to Sunday 3 Feb. The rates are as follows:
> Wednesday 30/01: 185 EURO
> Thursday 31/01: 135 EURO
> Friday 01/02: 75 EURO
> Saturday 02/02: 75 EURO
> Sunday 03/02: 135 EURO
> This room rate is including breakfast buffet, but excludes a mandatory
> city tax of 4.24 per room and night.
> Extra cost for double use is 20 euro per room/night (different rates might
> apply for children - contact me if this interests you). A chargeable
> upgrade in another room type may be necessary as from a third person.
> It is not required to book every day: if, for example, you're only
> attending the Summit, it's fine to only book Thursday and Friday. Do take
> care to fill out the correct dates in the reservation form!
> As there was some questions related to this last year, I'd like to make it
> clear that it is by no means required to stay in this particular hotel. If
> you prefer to make your own arrangements, feel free to do so. There are no
> XSF-specific events scheduled to take place in the hotel, apart from it
> perhaps becoming the designated taxi pickup point.
> If you're interested in a room, please contact me privately (preferably
> via email), and I'll provide you a reservation form (or weblink, depending
> on what Thon is going to make available to me).
> This group offer is valid until January 18. All remaining rooms will be
> released by the hotel on that date. This means that on that date, there's
> no guarantee that a room is available. The rates as mentioned above wil no
> longer apply either.
> Please note that bookings are individual, between yourself and the hotel.
> You'll need to provide Thon a booking guarantee by credit card (your credit
> card information will not be accessible by me). All non guaranteed bookings
> may be released 72 hours prior to arrival. Rooms may be cancelled in
> written (again, to Thon, not to me) by fax (heh, I'm quoting this) or email
> on individual basis 72 hours prior to arrival without any charge. In case
> of no-show, late cancellation or early departure, the credit card shall be
> charged for 100% of the stay.
> I believe that this covers the basics. If I left something out, or if you
> need help with anything, please let me know!
> Regards,
>   Guus
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