May 2026 - Members

XSF EU Legal Structure - Help us define evaluation criteria

by Guus der Kinderen

Dear XSF members, This email is the next step in the ongoing work on a potential EU legal structure for the XSF. To recap where we are: in December, the Board asked for volunteers to investigate lightweight options for an EU presence [1]. In February, example proposals were shared on the wiki and opened for community feedback [2]. Many members participated in that discussion (thanks!) and five proposals are now documented: https://wiki.xmpp.org/web/XSF_EU_Legal_Transition_Proposal - The proposals cover a range of approaches, from full EU reconstitution to structural simplification, to more lightweight options. At today's Board meeting, we concluded that the proposals give us a good foundation, but that we are not yet in a position to rank or narrow them reliably. What is missing is a shared evaluation framework: without agreeing on what matters most, any comparison risks being arbitrary. The Board's proposed next step is therefore to define a set of evaluation criteria first, and then use those as a yardstick to assess the proposals. We would like your input on that list of criteria before the Board finalises it at the next meeting on 21 May. Below is an initial draft. We are not asking you to evaluate the proposals yet, only to help us refine this list: - Governance & Member Control - evaluates how decisions are made within the organization, including the roles of members and the board and how voting rights are allocated. - Legal & Regulatory Complexity - considers the requirements and processes for forming and maintaining the entity under the laws of the chosen jurisdiction, including compliance, reporting, and language obligations. - IP & Asset Transfer Feasibility - looks at how easily intellectual property, trademarks, and other assets can be transferred to or managed within the proposed structure. - Transition Cost & Operational Overhead - assesses estimated setup costs, ongoing administrative responsibilities, and any additional operational effort required to implement the structure. - International Orientation & Reach - considers how well the structure accommodates contributors, members, and operations across multiple countries. - Continuity & Long-Term Sustainability - evaluates whether the structure can support ongoing operations smoothly during and after any transition, including maintaining organizational stability. - Financial Flexibility & Funding Options - examines whether the structure allows XSF to manage finances effectively, including holding funds, receiving donations, or engaging in grants or other funding mechanisms. - Flexibility for Future Changes - assesses whether the structure can adapt to changes in membership, governance, operations, or jurisdictional requirements without requiring a complete reorganization. - Risk & Liability Management - looks at how the structure addresses legal, financial, and operational risks, including liability exposure for board members, contributors, and the organization itself. - Alignment with Strategic Goals - evaluates how the proposed structure supports XSF's overall mission, objectives, and long-term strategic direction. Specifically, we would welcome your thoughts on: 1. Are there important criteria missing from this list? 2. Are any of the listed criteria redundant or not relevant to our situation? 3. Which criteria do you consider most important? The Board will use the feedback from this thread at the next meeting (21 May) to agree on a final, ordered list of criteria. We will then use that list to structure a more focused evaluation of the proposals. Please reply to this thread by 19 May if possible, to give the Board time to review input before the meeting. Thanks in advance for your time and thoughts. Kind regards, Guus [1] https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/UBVF332GN63… [2] https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/5OS3L2D4EH6…

1 month, 1 week

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voting update

by Alexander Gnauck

According to my records the following XSF members have voted via proxy in the current voting period: * badrihippo (at) disroot.org * trần.h.trung (at) trung.fun * jonas (at) wielicki.name * lbocquet (at) jabber.org * dele.olajide (at) igniterealtime.org * gnemmi (at) xmpp.social * mremond (at) process-one.net * mathieui (at) mathieui.net * thilo.molitor (at) juforum.de * me (at) syndace.dev * singpolyma (at) singpolyma.net * polarian (at) icebound.dev * emus (at) jabbers.one * jabberjocke (at) jabber.org * travis (at) burtrum.org * andrzej.wojcik (at) tigase.org * daniel (at) spacecloud.one * guus.der.kinderen (at) igniterealtime.org * gnauck (at) conversations.im If you have not yet voted, please send a message to xmpp:memberbot@xmpp.org. If you have problems with memberbot please contact me directly by email or xmpp. Thanks, Alex

2 months, 1 week

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[Vote] London XMPP Sprint 2026

by Polarian

Good afternoon, After discussions with Matthew yesterday, we have decided that the sprint should be held on one of the following ranges of dates. * Fri 25th Sep to Sun 27th Sep * Fri 2nd Oct to Sun 4th Oct * Fri 9th Oct to Sun 11th Oct * Fri 16th Oct to Sun 18th Oct * Fri 23th Oct to Sun 25th Oct * Fri 30th Oct to Sun 1st Nov * Fri 6th Nov to Sun 8th Nov * Fri 13th Nov to Sun 15th Nov * Fri 20th Nov to Sun 22nd Nov * Fri 27th Nov to Sun 29th Nov To vote, please copy the above list, and reply WITHIN THE THREAD to me either privately (if you don't want it public) or onlist and put one of the following symbols next to every range: + (Available) x (Unavailable) - (Could be available) For those who are not able to post to the list, please send me an email (polarian(a)polarian.dev) and I will include your vote, please only vote if you are interested in attending. I will count the responses and pass them onto Matthew on Sunday 17th May (1 week from now). Note: Matthew is *NOT* MattJ aka Matthew Wild, we really need to find a solution to the duplicate Matthews. Happy voting! Take care, -- Polarian Jabber/XMPP: polarian(a)icebound.dev

2 months, 2 weeks

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XMPP Summit 29 - 4 & 5 September 2026 - Join us!

by Guus der Kinderen

Hello everyone! The XMPP Standards Foundation (XSF) will hold its 29th Summit on Friday 4 September and Saturday 5 September 2026. This will be the first online XMPP Summit in the organizers' memory! *Join the Summit*To participate, please sign up at the wiki The event is open to all community members and participation is free of cost. Sign up / participant list: https://wiki.xmpp.org/web/Conferences/Summit_29 (have a look at https://wiki.xmpp.org/web/Sysops if you need an account) *About the Summit*The XMPP Summit is where the XMPP community comes together to discuss protocol development, implementation experience, and the future of the ecosystem. While traditionally held in person, this online edition brings the same unconference spirit into a distributed format, with a pre-prepared agenda and structured discussions to make the most of the online setting. *Date & time*Friday 4 September 2026 Saturday 5 September 2026 Both days: 13:00 - 16:00 UTC Each session will include focused discussions on selected topics, with short breaks between sessions. *Format highlights* Topics are proposed and discussed in advance of the Summit. Community voting determines the final agenda. Four topics will be selected for discussion across the two days. Each session is up to 80 minutes, with short breaks in between. This format is designed to keep discussions focused, productive, and accessible across time zones. *How to participate* To stay informed and coordinate: - Join the Summit chat room: xmpp:summit@muc.xmpp.org?join <xmpp:summit@muc.xmpp.org?join> (web client: https://xmpp.org/chat/#converse/room?jid=summit@muc.xmpp.org) - Subscribe to the mailing list: http://mail.jabber.org/mailman/listinfo/summit *Add yourself & propose topics*If you plan to participate, please add your name to the participant list on the wiki page. You are also encouraged to propose topics you would like to discuss, including a short description and desired outcome. *Conduct and participation*We ask all participants to follow the XSF Community Code of Conduct: https://xmpp.org/extensions/xep-0458.html Please be mindful of time zones, keep discussions focused, and help ensure everyone has the opportunity to contribute. *Further details*Practical information about the video platform and coordination will be shared closer to the event. We look forward to seeing you at Summit 29 and to another productive gathering of the XMPP community! Kind regards, Daniel & Guus XSF Summits, Conferences and Meetups work team

2 months, 2 weeks

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Agenda for the XSF Board Meeting on May 21 2026

by Guus der Kinderen

Dear Board members, This email announces the agenda for our next Board meeting, scheduled for Thursday, 21 May 2026, from 16:00 to 16:30 UTC. The meeting will take place in the XSF chatroom at xmpp:xsf@muc.xmpp.org?join. Brief context is included for each agenda item to support preparation. *1. Welcome* Opening of the meeting. *2. Formalize Agenda*Confirm and approve the agenda for this meeting. *3. Board Readiness Assessment* Assess whether current discussions about (1) AI use in writing XEPs, (2) process changes related to contributor IPR/copyright handling, and (3) possibly becoming a CVE Numbering Authority are ready for formal Board decision-making. Decide whether each topic should: (a) remain in open discussion phase while clearer proposals are developed, or (b) move into a structured decision phase with defined options, criteria, and trade-offs prepared for Board approval. Mailing list threads: (1) https://mail.jabber.org/hyperkitty/list/standards@xmpp.org/thread/TEATGPR45… (2) https://mail.jabber.org/hyperkitty/list/standards@xmpp.org/thread/QOCHL4TYV… (3) https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/ZRI4PL2X3LQ… *4. XSF EU legal structure: Evaluation Framework* Review the current status of the evaluation criteria for the EU legal structure transition, noting that little to no additional feedback was received from the members mailing list. Agree on a finalised and ordered set of evaluation criteria to be used for comparing and assessing options. Define next steps, including how these criteria will be used in a structured comparison and prioritisation process for the available proposals. Mailing list thread: https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/J5U4MXNFP6M… Wiki page: https://wiki.xmpp.org/web/XSF_EU_Legal_Transition_Proposal *5. Any Other Business (AOB)* Items not listed above that require brief attention. *6. Date of next meeting*Agreement on the date of the next Board meeting. *7. Close* Closing of the meeting. Please review the relevant materials ahead of the meeting so that we can use our time efficiently. Kind regards, Guus

2 months, 3 weeks

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OFFICIAL MEETING ANNOUNCEMENT

by Alexander Gnauck

Hello, I've started proxy voting via xmpp:memberbot@xmpp.org on the membership applications listed here: https://wiki.xmpp.org/web/Membership_Applications_Q2_2026 We will hold a member meeting on June 4th to formally approve the voting results. The meeting particulars are: Date: June 4th, 2026 Time: 19:00 UTC Location: xmpp:xsf@muc.xmpp.org When you have problems with memberbot please contact my directly by email or xmpp. Thanks, Alex

2 months, 3 weeks

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Proposal: XSF as a CVE Numbering Authority (CNA)

by Matthew Wild

Hi folks, Most of you are probably familiar with CVEs. They're like universal bug numbers for security vulnerabilities. They make it much easier to exchange information about security issues in software, if everyone refers to the same vulnerability by the same number. The CVE ecosystem isn't perfect, and has been a bit turbulent over recent years. One cause of this is that the number of vulnerabilities has been increasing for a long time, and the organization that used to issue them became a bottleneck - it now delegates a lot of the work to others. One way it does this delegation is by working with "CVE Numbering Authorities". Basically, organizations can register as a numbering authority (CVE issuer) within a particular category of software. Sometimes this can be a single project (the Linux kernel recently became a CNA), but ideally it encompasses a range of related software. Which leads to the obvious suggestion... I believe it would be beneficial for the XSF to apply for CNA status, with the scope of issuing CVEs for software within the XMPP ecosystem. There are various benefits: - The XSF is already a hub for XMPP software developers, making discoverability and issuance easier for projects - Response times may be faster (due to the narrow scope, the XSF will naturally receive a far lower volume of CVE requests than generic CNAs such as MITRE) - The XSF has a history of coordinating vulnerability communication between projects when necessary. This has been very useful in the past, and it would help to bolster that activity. I think it would be sensible for us to discuss this. If there is positive consensus, I don't mind taking on the task of the application and any necessary processes. However for the operation of a CNA programme it would be good to have at least several trusted people willing to work on such a team. Further reading: - https://www.cve.org/PartnerInformation/Partner - https://nvd.nist.gov/general/cna-counting Regards, Matthew

3 months

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Membership Application period Q2-2026

by Alexander Gnauck

Hello, I have created the membership application page for Q2 2026 at: https://wiki.xmpp.org/web/Membership_Applications_Q2_2026 The following XSF members have to reapply: * Daniel Brötzmann * Artur Hefczyc * Wojciech Kapcia * Guus der Kinderen * Mathieu Pasquet * Mickaël Rémond * Arc Riley * Kevin Smith * Andrzej Wójcik * Nicolas Cedilnik * Dele Olajide * Jérôme Sautret * Badri Sunderarajan Regards, Alex

3 months

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Agenda for the XSF Board Meeting on May 7 2026

by Guus der Kinderen

Dealer Board members, This email announces the agenda for our next Board meeting, scheduled for Thursday, 7 May 2026, from 16:00 to 16:30 UTC. The meeting will take place in the XSF chatroom at xmpp:xsf@muc.xmpp.org?join. Brief context is included for each agenda item to support preparation. *1. Welcome*Opening of the meeting. *2. Formalize Agenda*Confirm and approve the agenda for this meeting. *3. Action item follow-up: Keep Android Open letter*Confirm that the Chair sent the signing email on behalf of the XSF following the vote at the March 5 meeting. *4. XSF EU legal structure: assess proposals and next steps*Five proposals are now documented on the wiki, covering a range of options from full EU migration to a lightweight representative office. The mailing list discussion has raised several overarching concerns, including transition costs, IP transfer, and long-term sustainability. Assess whether the discussion has matured enough to narrow the field, or whether further input is needed before the Board can act. Wiki page: https://wiki.xmpp.org/web/XSF_EU_Legal_Transition_Proposal *5. Progress report: Second XMPP Summit 2026 (online)*Follow-up on the task assigned to SCAM at the February 19 meeting to explore format and feasibility of a 2026 online Summit. Receive an update. *6. Progress report: Outreach initiatives*Follow-up on the tasks assigned at the February 19 meeting: CommTeam improving XMPP/XSF Wikipedia and public pages, and SCAM developing a plan for attending conferences and events. Receive brief status updates from the responsible teams. *7. XMPP 2: Update and next steps*Prior to the April 2nd Board meeting, Daniel Gultsch and Marvin attended IETF 125 in Shenzhen, where they report a positive and welcoming reception to the idea of updating the XMPP core RFC. A concrete next step has been identified: producing an initial draft to demonstrate substance, starting with an update to RFC 6120 (core). A side meeting at IETF 126 in Vienna is being planned to gauge broader interest, and participation in the IETF 126 Hackathon (July 18–19, Vienna) has been proposed as a low-barrier opportunity to raise XMPP's visibility at the IETF. Discuss whether the Board wishes to formally acknowledge or support these efforts, and whether any action is needed. Mailing list thread: https://mail.jabber.org/hyperkitty/list/standards@xmpp.org/thread/7LM6LN5VN… *8. Any Other Business (AOB)*Items not listed above that require brief attention. *9. Date of next meeting*Agreement on the date of the next Board meeting. *10. Close*Closing of the meeting. Please review the relevant materials ahead of the meeting so that we can use our time efficiently. Kind regards, Guus

3 months

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XSF Communication Team: New Mail account

by E.M.

Dear all, the XSF Communication Team has setup their new mail account. That allows us to better organise as well as put aside previous limitations. Thank you for your support here! commteam [e t] xmpp [d ot] org As you see we have also connected the account to the xmpp.org domain so it looks more dedicated to the XSF organisation now. Thank you to the iTeam and especially singpolyma here! To make most out of it, I will just post some of the services that are covered in the mailbox.org plan so maybe other teams can also take advantage of the capabilities. If you see any helpful options for you in here, please reach out. One thing that that we could think about by the way if we want to migrate from Google Calendar to their more privacy respecting option: https://kb.mailbox.org/en/private/address-book-and-calendar/share-calendar-… * 10 GB mail storage * 25 aliases @mailbox.org * 50 aliases @owndomains * 5 GB Cloud Storage * Office features * Video conference features * Team accounts features (address books, calendars, cloud storage) Cheers, Eddie

3 months, 1 week

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2026

2025

2024

2023

Members May 2026