June 2026 - Members

XSF EU Legal Structure - Help us define evaluation criteria

by Guus der Kinderen

Dear XSF members, This email is the next step in the ongoing work on a potential EU legal structure for the XSF. To recap where we are: in December, the Board asked for volunteers to investigate lightweight options for an EU presence [1]. In February, example proposals were shared on the wiki and opened for community feedback [2]. Many members participated in that discussion (thanks!) and five proposals are now documented: https://wiki.xmpp.org/web/XSF_EU_Legal_Transition_Proposal - The proposals cover a range of approaches, from full EU reconstitution to structural simplification, to more lightweight options. At today's Board meeting, we concluded that the proposals give us a good foundation, but that we are not yet in a position to rank or narrow them reliably. What is missing is a shared evaluation framework: without agreeing on what matters most, any comparison risks being arbitrary. The Board's proposed next step is therefore to define a set of evaluation criteria first, and then use those as a yardstick to assess the proposals. We would like your input on that list of criteria before the Board finalises it at the next meeting on 21 May. Below is an initial draft. We are not asking you to evaluate the proposals yet, only to help us refine this list: - Governance & Member Control - evaluates how decisions are made within the organization, including the roles of members and the board and how voting rights are allocated. - Legal & Regulatory Complexity - considers the requirements and processes for forming and maintaining the entity under the laws of the chosen jurisdiction, including compliance, reporting, and language obligations. - IP & Asset Transfer Feasibility - looks at how easily intellectual property, trademarks, and other assets can be transferred to or managed within the proposed structure. - Transition Cost & Operational Overhead - assesses estimated setup costs, ongoing administrative responsibilities, and any additional operational effort required to implement the structure. - International Orientation & Reach - considers how well the structure accommodates contributors, members, and operations across multiple countries. - Continuity & Long-Term Sustainability - evaluates whether the structure can support ongoing operations smoothly during and after any transition, including maintaining organizational stability. - Financial Flexibility & Funding Options - examines whether the structure allows XSF to manage finances effectively, including holding funds, receiving donations, or engaging in grants or other funding mechanisms. - Flexibility for Future Changes - assesses whether the structure can adapt to changes in membership, governance, operations, or jurisdictional requirements without requiring a complete reorganization. - Risk & Liability Management - looks at how the structure addresses legal, financial, and operational risks, including liability exposure for board members, contributors, and the organization itself. - Alignment with Strategic Goals - evaluates how the proposed structure supports XSF's overall mission, objectives, and long-term strategic direction. Specifically, we would welcome your thoughts on: 1. Are there important criteria missing from this list? 2. Are any of the listed criteria redundant or not relevant to our situation? 3. Which criteria do you consider most important? The Board will use the feedback from this thread at the next meeting (21 May) to agree on a final, ordered list of criteria. We will then use that list to structure a more focused evaluation of the proposals. Please reply to this thread by 19 May if possible, to give the Board time to review input before the meeting. Thanks in advance for your time and thoughts. Kind regards, Guus [1] https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/UBVF332GN63… [2] https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/5OS3L2D4EH6…

1 month

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Agenda for the XSF Board Meeting on June 18 2026

by Guus der Kinderen

Dear Board members, This email announces the agenda for our next Board meeting, scheduled for Thursday, 18 June 2026, from 16:00 to 16:30 UTC. The meeting will take place in the XSF chatroom at xmpp:xsf@muc.xmpp.org?join. Brief context is included for each agenda item to support preparation. *1. Welcome*Opening of the meeting. *2. Formalize Agenda*Confirm and approve the agenda for this meeting. *3. Jabber Trademark Sublicensing Program*The XSF administers JABBER sublicensing on Cisco's behalf (Cisco owns the mark). The program is near-dormant (most uses date to 2004-2006). Decision sought: direction on whether to continue it or wind it down in a controlled way (notify Cisco; new applicants would then license directly). Note this can be decided independently of the EU-relocation question. Key points 1. Is there any current demand? 2. Existing license-holders' status if it lapses - needs legal confirmation. 3. Reversibility - re-establishing with Cisco later may be hard. 4. Option to simply ask Cisco whether they want to keep the arrangement. Direction sought, not a binding decision - several points require legal advice. Mailing list messages: - https://mail.jabber.org/hyperkitty/list/members@xmpp.org/message/AOSPQYJACO… - https://mail.jabber.org/hyperkitty/list/members@xmpp.org/message/XR4MEQMIYK… - https://mail.jabber.org/hyperkitty/list/members@xmpp.org/message/MIOABW77NC… *4. Any Other Business (AOB)*Items not listed above that require brief attention. *5. Date of next meeting*Agreement on the date of the next Board meeting. *6. Close*Closing of the meeting. Please review the relevant materials ahead of the meeting so that we can use our time efficiently. Kind regards, Guus

1 month, 1 week

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Membership Application period Q3 2026

by Alexander Gnauck

Hello, I have created the membership application page for Q3 2026 at: https://wiki.xmpp.org/web/Membership_Applications_Q3_2026 The following XSF members have to reapply: * Gonzalo Raúl Nemmi * Travis Burtrum * Severino Ferrer de la Peñita * Timothée Jaussoin * Trevor Krahn * Ralph Meijer * Edwin Mons * Emmanuel Gil Peyrot * Peter Saint-Andre * Holger Weiß * Gideon White * Natalie Wirth * Marvin Wissfeld Regards, Alex

1 month, 2 weeks

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XMPP presence at OmniOpenCon - call for support

by Polarian

Hey, Find the details below: Date: 16th October to 18th October 2026 Location: Bucharest, Romania Venue: Politehnica University The organiser of the conference responded back to me today offering a stand for XMPP. My plan is to bring a few phones and laptops, and show the XMPP experience. Along with stealing ralph's idea from FOSDEM and have a SBC on the table running a proof of concept chat service. Then have stickers and potentially leaflets like usual, will liason with commteams to see if they have anything we could print and handout. I have one person who has contacted me willing to help out, this email is a call for involvement, if you are able to attend the conference and give a hand, please let me know either on list, off list or on XMPP (my JID is within the email signature). I have yet to confirm the stand, however I am more than happy to run this one just 2 people. The more the merrier though, Bucharest for Westerners is cheap, and its a nice city to visit. Thanks, -- Polarian Jabber/XMPP: polarian(a)icebound.dev

1 month, 3 weeks

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Wrongful XSF MUC Ban

by Travis Burtrum

Hi, Someone just wrongfully banned me from the XSF MUC, I of course don't think I said anything that should result in a ban at all, but clearly neither of these <https://xmpp.org/extensions/xep-0458.html#immediate> apply so if someone thought I did it should follow the reporting+discussion requirements from the CoC, and not be a unilateral ban from a mod that doesn't like what I said. I'd like to be unbanned immediately and the mod that wrongfully banned me to re-read the CoC they are supposed to enforce. Thanks, moparisthebest

1 month, 3 weeks

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Wiki constantly loading at a snails pace

by Polarian

Hey, I wasn't really sure where was a good place to send this, but I know the XMPP infra is ran by members, so I know this mailing list will hit the right people, so I will post it here. A few times in the past few days I have moaned in the XSF discussions channels about the XMPP wiki being extremely slow. This could be connectivity from London to whatever provider it is being ran on, however it takes me a good 30-60 seconds to load each page on the XMPP wiki at the worst of times, and it makes it next to impossible to edit. Note, there is nothing wrong with my upstream to the best of my knowledge. When I am rendering tables it especially grinds to a halt. Is the host overloaded? Thanks, -- Polarian Jabber/XMPP: polarian(a)icebound.dev

1 month, 3 weeks

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voting results & meeting minutes

by Alexander Gnauck

Hello, you can find the meeting minutes here: https://wiki.xmpp.org/web/Meeting-Minutes-2026-06-04 All reappliers were accepted, we had no new applicants this quarter. I will open the Q3 application period soon. Thanks, Alex

1 month, 3 weeks

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XSF EU Legal Structure: evaluation framework agreed - call to action for proposal authors

by Guus der Kinderen

Dear XSF members, At today's Board meeting we made progress on the EU legal structure evaluation. Here is a brief summary of where things stand and what happens next. *What was agreed* The Board has adopted a finalised set of evaluation criteria. These will be used to compare and assess the five proposals currently documented on the wiki. Full descriptions of each criterion are now on the wiki page that also links each proposal: https://wiki.xmpp.org/web/XSF_EU_Legal_Transition_Proposal *The process going forward* 1. Proposal authors self-assess their proposal against the criteria. 2. The Board and members review and validate those assessments. 3. The Board narrows to one or two preferred options and issues a recommendation to members. 4. Members receive a final opportunity to weigh in. 5. The Board makes a final decision. *Call to action for proposal authors*If you are the author of one of the five proposals, we are asking you to prepare a self-assessment of your proposal against the criteria listed above and share it on this mailing list. If you have questions about the criteria or the process, feel free to reply to this thread. Thank you all for your continued patience and engagement with this process. Kind regards, Guus der Kinderen on behalf of the XSF Board

1 month, 3 weeks

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Agenda for the XSF Board Meeting on June 4 2026

by Guus der Kinderen

Dear Board members, This email announces the agenda for our next Board meeting, scheduled for Thursday, 4 June 2026, from 16:00 to 16:30 UTC. The meeting will take place in the XSF chatroom at xmpp:xsf@muc.xmpp.org?join. Brief context is included for each agenda item to support preparation. *1. Welcome* Opening of the meeting. *2. Formalize Agenda* Confirm and approve the agenda for this meeting. *3. XSF EU Legal Structure: Evaluation Framework (resumed)* Deferred from the May 21 meeting. Guus sent a follow-up to the members list after that meeting with a concrete criteria proposal, but no further member feedback has arrived since. The Board should use Guus's proposal as the basis for agreeing a finalized, ordered set of evaluation criteria, and define the next steps for applying those criteria to the five proposals on the wiki. Mailing list thread: https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/J5U4MXNFP6M… Wiki page: https://wiki.xmpp.org/web/XSF_EU_Legal_Transition_Proposal *4. Any Other Business (AOB)* Items not listed above that require brief attention. *5. Date of next meeting* Agreement on the date of the next Board meeting. *6. Close* Closing of the meeting. Please review the relevant materials ahead of the meeting so that we can use our time efficiently. Kind regards, Guus

1 month, 4 weeks

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2026

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Members June 2026