[Members] Agenda for the XSF Board Meeting on May 7 2026

Dealer Board members, This email announces the agenda for our next Board meeting, scheduled for Thursday, 7 May 2026, from 16:00 to 16:30 UTC. The meeting will take place in the XSF chatroom at xmpp:xsf@muc.xmpp.org?join. Brief context is included for each agenda item to support preparation. *1. Welcome*Opening of the meeting. *2. Formalize Agenda*Confirm and approve the agenda for this meeting. *3. Action item follow-up: Keep Android Open letter*Confirm that the Chair sent the signing email on behalf of the XSF following the vote at the March 5 meeting. *4. XSF EU legal structure: assess proposals and next steps*Five proposals are now documented on the wiki, covering a range of options from full EU migration to a lightweight representative office. The mailing list discussion has raised several overarching concerns, including transition costs, IP transfer, and long-term sustainability. Assess whether the discussion has matured enough to narrow the field, or whether further input is needed before the Board can act. Wiki page: https://wiki.xmpp.org/web/XSF_EU_Legal_Transition_Proposal *5. Progress report: Second XMPP Summit 2026 (online)*Follow-up on the task assigned to SCAM at the February 19 meeting to explore format and feasibility of a 2026 online Summit. Receive an update. *6. Progress report: Outreach initiatives*Follow-up on the tasks assigned at the February 19 meeting: CommTeam improving XMPP/XSF Wikipedia and public pages, and SCAM developing a plan for attending conferences and events. Receive brief status updates from the responsible teams. *7. XMPP 2: Update and next steps*Prior to the April 2nd Board meeting, Daniel Gultsch and Marvin attended IETF 125 in Shenzhen, where they report a positive and welcoming reception to the idea of updating the XMPP core RFC. A concrete next step has been identified: producing an initial draft to demonstrate substance, starting with an update to RFC 6120 (core). A side meeting at IETF 126 in Vienna is being planned to gauge broader interest, and participation in the IETF 126 Hackathon (July 18–19, Vienna) has been proposed as a low-barrier opportunity to raise XMPP's visibility at the IETF. Discuss whether the Board wishes to formally acknowledge or support these efforts, and whether any action is needed. Mailing list thread: https://mail.jabber.org/hyperkitty/list/standards@xmpp.org/thread/7LM6LN5VN… *8. Any Other Business (AOB)*Items not listed above that require brief attention. *9. Date of next meeting*Agreement on the date of the next Board meeting. *10. Close*Closing of the meeting. Please review the relevant materials ahead of the meeting so that we can use our time efficiently. Kind regards, Guus