Dear Board members,
This email announces the agenda for our next Board meeting, scheduled for
Thursday, 19 February 2026, from 17:00 to 17:30 UTC. The meeting will take
place in the XSF chatroom at xmpp:xsf@muc.xmpp.org?join.
Brief context is included for each agenda item to support preparation.
*1. Welcome*Opening of the meeting.
*2. Formalize Agenda*Confirm and approve the agenda for this meeting.
*3. Vote on: XSF Communication Team's email provider budget*Proposal to
approve the team's migration to Mailbox.org at approximately 30 EUR/year as
discussed most recently on
https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/ODT43WOCRUE…
*4. Progress report: decision-ready proposal for XSF's EU-based
presence*Follow-up
on Guus's commitment to present a concrete proposal for establishing a
minimal EU presence for XSF, per action point of the Board meeting on 15
Dec 2025.
*5. Summit follow-up discussion: Second XMPP Summit 2026 (online?)*Summit
discussions showed interest; mailing-list feedback was limited. Validate
whether sufficient interest still exists. Decide whether to proceed with
lightweight exploration (e.g. call for volunteers, rough scope), or
explicitly conclude that no further action will be taken at this time.
*6. Summit follow-up discussion: Structured outreach initiatives*Ideas were
discussed at the Summit; minimal follow-up input was received via the
mailing list. Identify one or two concrete outreach initiatives worth
pursuing (including an owner and success criteria), or explicitly conclude
that no further action will be taken at this time.
*7. Summit follow-up discussion: XMPP 2*Prior discussions expressed
interest; little asynchronous feedback was received. Determine whether
there is sufficient interest to warrant further work, and either mandate a
scoped next step or explicitly conclude that no further action will be
taken at this time.
*8. Any Other Business (AOB)*Items not listed above that require brief
attention.
*9. Date of next meeting*Agreement on the date of the next Board meeting.
*10. Close*
Closing of the meeting.
Please review the relevant materials ahead of the meeting so that we can
use our time efficiently.
Kind regards,
Guus
I've started proxy voting via xmpp:memberbot@xmpp.org on the membership
applications listed here:
https://wiki.xmpp.org/web/Membership_Applications_Q1_2026
We will hold a member meeting on March 5th to formally approve the
voting results.
The meeting particulars are:
Date: March 5th, 2026
Time: 19:00 UTC
Location: xmpp:xsf@muc.xmpp.org
When you have problems with memberbot please contact my directly by
email or xmpp.
Thanks,
Alex
I have created the membership application page for Q1 2026 at:
https://wiki.xmpp.org/web/Membership_Applications_Q1_2026
The following XSF members have to reapply:
* Benson Muite
* Ludovic Bocquet
* Jan-Carel Brand
* Dave Cridland
* Nicola Fabiano
* Alexander Gnauck
* Daniel Gultsch
* Tim Henkes
* Edward Maurer
* Jérôme Poisson
* Mario Sabatino
* Jonas Schäfer
* Florian Schmaus
* Winfried Tilanus
* Trần H. Trung
* Arne-Bruen Vogelsang
* Matthew Wild
* Heiner Wolf
Regards,
Alex
Dear all,
XSF Communication Team basically just intended to ask for permission
from Board. But they ask us to reach out to all of you. So here we go!
Currently there is a new initiative going on from Save Social – Networks
For Democracy. It's called the Digital Independence Day - Di.Day in
Germany. https://di.day/en (Sorry, no English version yet)
While XMPP members already contacted them to list XMPP as recommended
technology as well (we were not involved). Though, we think it is a good
thing, we wanted to ask if anything speaks against supporting this
campaign and aloow higher presence of XMPP as technology?
We are basically asking whether we can write messages in the media
channels like this:
________________
In Germany the word spreads for the "Digital Independence Day"
(https://di.day), and we also find vendor-independent messaging great!
Coincidentally, the first ‘DI.DAY’ was on the anniversary of XMPP,
January 4th!
So let's go for digital independence and sovereignty!
________________
We believe this could get us certain media attention in a significant
big media campaign in Germany.
Best regards,
Eddie
Hello,
Prior to FOSDEM 2026, members of the XMPP Standards Foundation convene
for XMPP Summit 28. The annual summit in Brussels traditionally includes
the XSF dinner, which is hosted by the XSF for its members, friends, and
sponsors, to thank them for their hard work and support for the
foundation and its mission.
Also, it's great fun.
The dinner will take place on the Thursday prior to FOSDEM, at
restaurant L'Auberge Brétonne (Brusselsesteenweg 670 – 3090 OVERIJSE).
We would like you to be there! If you're interested in joining us,
please RSVP by fill out a short form at
<https://docs.google.com/forms/d/e/1FAIpQLSd1Nf2tQNMavEjO77oLVJw_7Bo43iRJqhP…>
<https://docs.google.com/forms/d/e/1FAIpQLSd1Nf2tQNMavEjO77oLVJw_7Bo43iRJqhP…>.
We'll need your RSVP before 18:00 UTC, Wednesday 28 January (tomorrow!).
If you're not a member or sponsor, you're still most welcome to attend.
We do ask you cover the costs of food, drink and transport.
Yeah,
Ralph
PS 1. Summit details can be found at
https://wiki.xmpp.org/web/Conferences/Summit_28.
PS 2. If you want to sponsor the Summit and/or our presence at FOSDEM,
we'd be very grateful. Please contact any board member for details.
Hello everyone,
the XMPP Summit 28 takes place next week!
This is a good opportunity for your to consider:
- Adding and reading through potential agenda topics so others are able
to form their thoughts early.
- Having a lighting talk. Application of XMPP in the wild is very
welcome here.
- Inviting a contact or friend of your close XMPP sphere. Three seats
are left.
Find all information and options to list here:
https://wiki.xmpp.org/web/Conferences/Summit_28
Info: If possible bring a multi-plug for your devices.
See you in Brussels!
Dear all,
regarding the Google Summer of Code I would like to send a kind reminder.
You can start reading here:
https://wiki.xmpp.org/web/Google_Summer_of_Code_2026
If you and your project are interested, please list good ideas.
As I know that the interest in the program has very much declined over
the recent years, I still would like to promote this a opportunity.
Besides the 350 and 175 hours, Google offers to also have just a 90
hours length. This might lower barriers and let reconsider to introduce
people working with XMPP rather than expecting them to implement heavy
lifting such as MUC or A/V. The 90 hours could also be taken to do this
as a more academic implementation and working with rather simple topics
but increase interest in the technology.
Another thing to reconsider is finding people through talks with your
community but also in your local sphere such as university and contacts
you have and that might be suitable.
-
https://mov.im/community/news.xmpp.org/News/e65a1483-2449-4eb7-b1fd-09f3641…
- https://fosstodon.org/@xmpp/115805273794678126
- https://bsky.app/profile/xmpp-official.bsky.social/post/3mb5vxmszad2b
Best regards,
Eddie
On 05/12/2025 19:47, E.M. wrote:
> Dear XMPP Community,
>
> Google has announced their stipend program for 2026.
>
> https://opensource.googleblog.com/2025/12/shape-future-with-google-
> summer-of-code.html
>
> In this regard, the XSF is considering to apply as umbrella organisation
> again. To do so, we would expect the community and its projects to come
> up with good and interesting ideas.
>
> Hence, if you are interested to participate and until we come with more
> details, please start thinking about your potential participation and
> also communicating in your community to find also potential candidates
> that contribute.
>
> A good start is to read Google's resources: https://
> developers.google.com/open-source/gsoc/resources/
>
> You can also join our GSoC XMPP chat: https://xmpp.org/chat?gsoc
>
> Kind regards,
> Eddie
> GSoC Org Administrator
Hi folks,
The XSF needs to decide on the future of its fiscal hosting programme.
For those unfamiliar, fiscal hosting is a service the XSF has been
offering for a few years now. It allows qualifying XMPP-related
projects to essentially use the XSF as a way to receive money (e.g.
donations from sponsors) and pay expenses (e.g. server costs). This
saves projects from the trouble of setting up their own organization,
bank account, and so on.
To help organize this, we use the Open Collective platform which was
purpose-built for this kind of arrangement. However, Open Collective
have let us know that they will be raising their prices in 2026:
https://pricing-2026.opencollective.com/
Under their previous pricing, our usage did not incur any costs and we
were able to use their platform for free.
They are planning to charge us ~$15/month per project ("collective")
that we host. This is very expensive relative to the amount of funding
we are enabling. For example:
We currently have 5 collectives, and I checked their "estimated annual
budget" earlier this year when the new pricing was announced (income
was calculated by OpenCollective based on the prior 12 months of
activity):
Mellium: $15/month == 180% of their annual budget
Prav: $15/month == 50% of their annual budget
diasp.in: $15/month == 1000% of their annual budget
Bifrost: dormant, $0 raised during past 12 months
Prav iOS app: $15/month == 178% of their annual budget
If we end the fiscal hosting programme, we will need to transfer to
existing projects any funds that we are currently holding for them.
If we continue, we need to agree that the expenses are justified.
I propose this topic as an agenda item for the next board meeting
(15th December). In the meantime, if any members have opinions, please
feel free to share them.
Regards,
Matthew
Hello all,
In advance to the FOSDEM 2026 and a possible recap article on this years
highlights the XSF Communication Team would like to collect highlights
of this year. We can promote this through our channels but also prepare
a nice handout.
https://pad.nixnet.services/x87ng-viRoGzVtjeIv7Luw?view
Cheers,
Eddie
Dear XSF Members,
The Board has revisited the topic of establishing a minimal EU-based
presence for the XSF, a subject with considerable history in our
discussions over the years. While no decision has been made to create a
European legal entity, we would like to move from open-ended discussion to
action by conducting a time-boxed investigation.
The goals of this investigation are:
- Explore one or two lightweight options for an EU presence.
- Identify potential benefits, estimated costs, administrative effort,
and key risks.
- Produce a short, public proposal suitable for member feedback, with a
clear recommendation (go / no-go).
Timeline: The investigation should report back within two Board meeting
cycles.
We are now seeking volunteers to help carry out this investigation. If you
are interested or have relevant expertise, please reply to this message or
contact the Board directly by January 7th.
This effort does not commit the XSF to creating an EU entity. Its purpose
is to gather sufficient information to make an informed decision in the
future.
Thank you for your attention and support.
Kind regards,
Guus
