- Members - XMPP

Mailing lists vs. MUCs (was: Proposal for a moderation team)

by Guus der Kinderen

Hi all, I wanted to split off the recent discussion by Peter and Travis suggesting we may consider moving away from mailing lists in favor of MUCs. I think this deserves its own thread so as not to dilute the ongoing conversation in the previous discussion. Personally, I am not in favor of abandoning mailing lists for this type of discussion. Mailing lists have several important advantages: - Time to respond thoughtfully: Mailing lists allow participants to carefully compose responses. Some people are naturally quick at finding the right words in real time, but others (also including many for whom English is not a native language) benefit from (or simply prefer) having more time to reflect. For example, composing this email took me 41 minutes (longer than I care to admit), a duration that would generally be impractical in a live chat room. - Asynchronous participation and time zones: Mailing lists naturally allow people to contribute "later" which is much harder to do in chat rooms (where conversations 'moved on'). This is especially helpful for people in different time zones or those who cannot respond immediately. - Offline processing and focus: Threads in a mailing list are ordered and easy to read offline. Chat rooms often mix multiple topics, making it harder to follow the discussion. In practice, I don't expect the majority of people to scroll back in history, which significantly reduces the potential reach. - Engaging quieter participants: Mailing lists often generate responses from participants who do not otherwise join MUC discussions. - Record keeping and referencing: Mailing list archives provide a single, persistent URL for referencing discussions. Chat logs are often fragmented and thus lack a canonical link. I understand that, technically, XMPP technology could be used in ways beyond standard instant messaging to support discussions like these, and some clients could replicate many of the benefits of mailing lists. However, in practice, I don't expect the majority of users to take advantage of these features consistently. Even today, features such as message references or reactions are inconsistently supported, which can make following discussions difficult for people who cannot, or prefer not to, change their XMPP implementation. So while MUCs are great for fast-paced, interactive discussions where ideas can bounce around quickly, I see mailing lists as far more practical for thoughtful, organized discussions that people can read, reflect on, and reference later. Kind regards, Guus

4 months, 2 weeks

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Recap Blogpost & Survey on XMPP Summit 28 + FOSDEM 2028

by E.M.

Dear all, This year the XMPP Summit 28 took again place in Brussels and we had great participation of almost 40 people attending in-person and online. We also had several new faces there which is great news, too! The same, FOSDEM 2026 took also place at ULB, and though we had to arrange for a new location our Realtime Lounge, the feedback and impressions have been mostly positive. Finally, writing a summary of our experience would be valuable and help others to gain interest in the way we work and the ecosystem are continuously building. To collaborate on this effort, everyone is invited to contribute to this pad before we will create a final PR to review: https://pad.nixnet.services/BoUphR54TnOzh774PhNWXw?view To provide your individual feedback everyone is invited to participate this survey on both events: https://xsf-communication-team.limesurvey.net/286665?lang=en&newtest=Y Please leave your feedback by Sun, 22nd February 2026. At this point, many thanks to everyone who supported us making both happenings a success! Best regards! Eddie

4 months, 2 weeks

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voting results & meeting minutes

by Alexander Gnauck

Hello, you can find the meeting minutes here: https://wiki.xmpp.org/web/Meeting-Minutes-2026-03-05 All applicants and reappliers were accepted. Congratulations to everyone. And a warm welcome to our new member George Timms. I will open the Q2 application process shortly. Alex

4 months, 2 weeks

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Proposal for a moderation team

by Matthew Wild

Hi folks, I would like the board to consider, at their next meeting, the formation of a team for moderation of XSF discussion venues (at least MUCs). "Why?" Currently the set of people with moderator/admin status in XSF venues varies from channel to channel, and people are granted permissions on a rather ad hoc basis. This raises questions of responsibility and transparency, and moderation varies significantly between channels. The goal of a moderation team would be to: - Formally define a set of people to gain moderation rights across all XSF discussion venues - Spread the responsibility, accountability and decision-making among members - Improve communication between moderators (formation of a dedicated MUC for the team to discuss moderation matters would be sensible) Currently moderators act primarily as individuals, which leaves them open to being singled out for retaliation, rather than feeling like they have the backing of the XSF. This sometimes leads to no moderation action being taken, when it probably should (if we care about the health of our community). If moderation decisions can be agreed with a team, this will help make our moderation actions more consistent and more fair to both the moderator and the moderated. "What would be the difference from the conduct team?" I see the conduct team as a smaller group reserved for tackling only important cases, mostly reactively, in response to reports and appeals as described in the CoC. The moderation team would (ideally) consist of slightly more people. They would be responsible for the day-to-day moderation duties while following the words of the CoC and the direction of the conduct team where provided. Regards, Matthew

4 months, 2 weeks

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Agenda for XSF Board Meeting on March 5 2026

by Guus der Kinderen

Dear Board members, This email announces the agenda for our next Board meeting, scheduled for Thursday, 5 March 2026, from 17:00 to 17:30 UTC. The meeting will take place in the XSF chatroom at xmpp:xsf@muc.xmpp.org?join. Brief context is included for each agenda item to support preparation. *1. Welcome* Opening of the meeting. *2. Formalize Agenda* Confirm and approve the agenda for this meeting. *3. Vote on: Signing Keep Android Open letter* Proposal to have the XSF sign the Keep Android Open, opposing the Android Developer Verification program, as discussed on https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/P7KMMGDGFBA… *4. Summit follow-up discussion: XMPP 2* Prior discussions expressed interest; little asynchronous feedback was received. Determine whether there is sufficient interest to warrant further work, and either mandate a scoped next step or explicitly conclude that no further action will be taken at this time. *5. Progress report: decision-ready proposal for XSF's EU-based presence* Follow-up on Guus's commitment to present a concrete proposal for establishing a minimal EU presence for XSF, per action point of the Board meeting on 15 Dec 2025. *6. Discuss with Intent to Vote: Have a Moderation Team* Review the proposal to form a moderation team for XMPP Standards Foundation discussion spaces, consider the current state of community discussion, and decide whether the Board is ready to vote on adoption or should defer pending further input. Related mailinglist thread: https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/U2UU3HG3YHA… *7. Discuss with Intent to Vote: Membership Name Disclosure Policy* Review the proposal to make public disclosure of members' real names optional, assess the maturity of recent membership discussion, and determine whether the Board should proceed to a vote or request additional community feedback. Related mailinglist thread https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/JLLM2YCWQBL… *8. Discuss with Intent to Vote: Publication of Membership Vote Tallies* Review the proposal to cease public publication of membership vote tallies, consider member feedback to date, and decide whether conditions are met for a Board vote at this meeting. Related mailinglist thread https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/JLLM2YCWQBL… *9. Any Other Business (AOB)* Items not listed above that require brief attention. *10. Date of next meeting* Agreement on the date of the next Board meeting. *11. Close* Closing of the meeting. Please review the relevant materials ahead of the meeting so that we can use our time efficiently. Kind regards, Guus

4 months, 2 weeks

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voting update

by Alexander Gnauck

According to my records the following XSF members have voted via proxy in the current voting period: * intosi (at) ik.nu * nicoco (at) nicoco.fr * singpolyma (at) singpolyma.net * linkmauve (at) linkmauve.fr * badrihippo (at) disroot.org * kevin.smith (at) isode.com * lbocquet (at) jabber.org * mario (at) sabatino.pro * daniel (at) spacecloud.one * thilo.molitor (at) juforum.de * kobit (at) tigase.org * dele.olajide (at) igniterealtime.org * dan.caseley (at) igniterealtime.org * andrzej.wojcik (at) tigase.org * tim (at) mailbox.bz * jabber (at) larma.de * guus.der.kinderen (at) igniterealtime.org * gnauck (at) conversations.im We have no quorum yet! If you have not yet voted, please send a message to xmpp:memberbot@xmpp.org. If you have problems with memberbot please contact me directly by email or xmpp. Thanks, Alex

4 months, 3 weeks

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Sign Keep Android Open letter

by Travis Burtrum

Hello, As an open standards organization I think the XSF should sign https://keepandroidopen.org/open-letter/ There are many reasons but the most obvious is that Android is the most popular operating system in the world (wikipedia says). If you want XMPP adoption by users self hosting, or companies, or govts, they'll all need clients to run on android, and google has a long track record of blocking them. eg https://blog.jmp.chat/b/2026-google-wants-to-control-your-device it's also happened to Conversations and I believe Snikket. Guus asked that I email here to guage support so please reply to let the board know. If you are like me and despise email drop your support in xmpp:xsf@muc.xmpp.org?join and I'll forward it here for you. Thanks, moparisthebest

4 months, 3 weeks

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Discussion: Potential second XMPP Summit in 2026 (online?)

by Guus der Kinderen

Hi everyone, During the recent XMPP Summit, we discussed the idea of organizing a second Summit in 2026, potentially as an online-only event. The motivation behind this idea would be to: - Keep momentum going between in-person Summits - Lower the barrier to participation - Create space for focused discussions or follow-ups that don’t necessarily require physical presence At this stage, this is very much an open exploration, not a proposal. Some questions that might be worth discussing: - Is there interest in an additional Summit this year? - What goals would such an event serve? - Would an online format make sense, or are there better alternatives? - What kind of scope or duration would be reasonable? I'd like to use this thread to gauge interest and collect initial thoughts. If there's enough energy around this, we can look at concrete next steps later. Looking forward to your input. Kind regards, Guus

5 months

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Discussion: More structured outreach and positioning of XMPP

by Guus der Kinderen

Hi everyone, At the Summit, we had a good discussion about outreach and positioning of XMPP, and whether we could be more deliberate in how we present XMPP as a technology in relevant communities and markets. One concrete idea that came up was: Having XSF representatives speak at selected events (conferences, meetups, etc.) More generally, this raises questions such as: - Where do we want XMPP to be more visible? - What audiences should we prioritize? - What kinds of materials, messaging, or support would be needed? - How can we do this in a sustainable, volunteer-friendly way? This thread is intended to collect ideas, experiences, and opinions on whether - and how - we might move toward more structured outreach. No decisions are implied at this point; the goal is simply to start a focused conversation. Kind regards, Guus

5 months

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XSF Communication Team needs a new email account provider

by E.M.

TLDR: XSF Communication Team is asking to switch to mailbox.org for 30 EUR per year. Dear all, We would like to find a new email address for the XSF Communication Team that supports all our growing needs. Protonmail no longer meets these needs for a long time, either for free or at a reasonable price (while still respecting their service). We need such an account because Protonmail asked for a paid subscription to use SMTP with e.g. Thunderbird (yes really). We are also limited in organizing emails and the inbox as this is also restricted in the free plan. Additionally, we are currently blocked to use Reddit and LinkedIn with SocialBu with our Protonmail. We are therefore looking for a decent host that also supports a good level of compliance, privacy under GDPR, and possibly comes with more capabilities at a reasonable price. We have created a service comparison table here: https://pad.nixnet.services/331YAjbUQOmAWa2Octx_DA?view Later on, we could also ask Mailbox.org if they could provide a standard account for free. As they even used to run an XMPP server, they might be willing to support an account. However, I am not sure how such a collaboration should look like. Firstly, we are blocked being fully operational and able to expand as we could at the moment and I would like to switch first. Then we can expand cooperation and maybe even sponsoring. On the other hand, switching to mailbox.org would provide us with additional organisational tooling that could benefit the XSF and the XMPP Community such as custom domains and other office tools they provide. Best regards, Eddie

5 months

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2026

2025

2024

2023

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